Associate Operations

Zydus Hospitals; Ahmedabad District; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Zydus Hospitals in Ahmedabad, India seeks a proactive Executive Assistant to the CEO. You will manage calendar travel, filter communications, and coordinate meetings and events with discretion and efficiency.

You will craft agendas, record minutes, track deliverables, and prepare data for high-stakes decisions, ensuring confidentiality and smooth executive operations in a fast-paced hospital environment.

Responsibilities

• Calendar Travel Management: Proactive scheduling, conflict resolution, domestic/international travel planning, itineraries, and logistics.
• Executive Communication Gatekeeping: Managing inbox and incoming calls, filtering requests, prioritizing urgent items, and acting as the official liaison for the CEO.
• Meeting Support: Crafting agendas, recording actionable minutes, tracking deliverables, and following up with stakeholders.
• Project Event Coordination: Event planning within budget constraints and tight timelines.
• Research Reporting: Preparing presentations, gathering data, and conducting preliminary analysis to prepare the executive for high-stakes decisions.
• Confidentiality Administration: High-level discretion with sensitive business data, handling expense reports, maintaining records, and ad-hoc task execution.

Job description

Job Description

• Calendar Travel Management: Proactive scheduling, conflict resolution, domestic/international travel planning, itineraries, and logistics.
• Executive Communication Gatekeeping: Managing inbox and incoming calls, filtering requests, prioritizing urgent items, and acting as the official liaison for the CEO.
• Meeting Support: Crafting agendas, recording actionable minutes, tracking deliverables, and following up with stakeholders.
• Project Event Coordination: Event planning (off-sites, board meetings, team gatherings) within budget constraints and tight timelines.
• Research Reporting: Preparing presentations, gathering data, and conducting preliminary analysis to prepare the executive for high-stakes decisions.
• Confidentiality Administration: High-level discretion with sensitive business data, handling expense reports, maintaining records, and ad-hoc task execution.