Administration Executive

Freon Lifesciences Pvt Ltd; Telangana; On-site; INR 250,000 - 350,000; Full time

Benefits offered by this job

Provident fund

Annual bonus

Job summary

Freon Lifesciences Pvt Ltd in Telangana seeks a detail-oriented Administrative Assistant to handle communication, calendar coordination, and office operations. You will manage emails, screen calls, draft memos, and support cross-department activities with professional discretion.

Responsibilities include organizing meetings, travel arrangements, maintaining filing systems, handling expense records and CRM data entry.

Qualifications

• Experience in managing emails and reception duties.
• Familiarity with calendar and travel coordination.
• Strong organization and record-keeping skills.

Responsibilities

• Manage inboxes by sorting, prioritizing, and responding to emails.
• Screen phone calls and greet clients professionally.
• Draft memos, meeting minutes, and corporate reports.
• Coordinate internal appointments and cross-department interviews.
• Book conference rooms and set up video conferences; arrange catering as needed.
• Organize travel: flights, hotels, and itineraries.
• Maintain filing systems and secure digital/physical records.

Job description

1. Communication & Correspondence Management

• Managing Inboxes: Sorting, prioritizing, and responding to general company or executive emails.
• Phone & Visitor Reception: Screening phone calls, routing inquiries, and greeting clients or stakeholders professionally.
• Drafting Documents: Preparing official memos, letters, meeting minutes, and corporate reports.

2. Schedule & Calendar Coordination

• Calendar Management: Scheduling internal appointments, client pitches, and cross-departmental interviews.
• Meeting Logistics: Booking conference rooms, setting up video conferencing links, and ordering catering.
• Travel Arrangements: Booking flights, securing hotel accommodations, and organizing detailed travel itineraries.

3. Office Operations & Logistics

• Supply Inventory: Monitoring, ordering, and restocking office supplies, stationery, and kitchen essentials.
• Facility Maintenance: Serving as the point of contact for IT support, building landlords, and maintenance technicians.
• Filing Systems: Creating and maintaining organized, secure digital and physical record-keeping structures.

4. Financial & Data Support

• Expense Tracking: Processing expense reports, managing petty cash, and tracking departmental invoices.
• Data Entry: Inputting client information, updating CRM databases, and maintaining accurate spreadsheet records.

Female Candidates only

Perks and benefits

Provident fund, Annual bonus