Assistant to Vice President

BETA; Thiruvallur District; On-site; INR 600,000 - 840,000; Full time

Job summary

Beta is seeking an Assistant to Vice President for a full-time, on-site role in Tiruvallur. You will manage calendars, schedule meetings, coordinate travel, and prepare correspondence, presentations, and reports for the VP.

The position requires handling calls and emails, screening inquiries, and ensuring timely follow-up with internal and external stakeholders. Your responsibilities include maintaining organized records, performing clerical duties, and coordinating with cross-functional teams

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage schedules, documentation, and day-to-day office operations.
• Executive Administrative Assistance capabilities to support high-level decision‑making, prepare reports, and coordinate with leadership.
• Excellent Communication and Phone Etiquette skills to interact professionally with internal teams and external partners.
• Relevant experience in an executive support or office administration role, preferably in a technology or product-based company.
• Ability to prioritize tasks, manage time effectively, and maintain accuracy under deadlines.
• Proficiency with office productivity software and collaboration tools (email, calendars, spreadsheets, and document editors).
• High level of integrity, discretion, and professionalism when handling confidential information.
• Completion of secondary education; a diploma or degree in business administration or a related field is an advantage.

Responsibilities

• Manage VP calendar and schedule meetings.
• Coordinate travel arrangements and prepare correspondence.
• Prepare presentations and reports.
• Handle phone calls and emails; screen inquiries.
• Ensure timely follow-up with stakeholders.
• Maintain organized records and perform clerical duties.
• Coordinate with cross-functional teams to support projects.
• Uphold confidentiality and act as a reliable contact.

Skills

Administrative support

Executive support

Communication skills

Phone etiquette

Time management

Office productivity software

Integrity & discretion

Education advantage

Education

Diploma/degree in business administration or related field

Secondary education completed

Tools

MS Office

Google Workspace

Job description

Company Description

Beta is a dynamic, product-based software company focused on building high-performance digital solutions for individuals and organizations. The company designs, develops, and launches proprietary applications ranging from intuitive tools for everyday users to scalable platforms for businesses and large enterprises. With an emphasis on delivering immediate value and exceptional user experiences, Beta combines technical excellence with human-centric design. Its solutions are built to be powerful, secure, and accessible, enabling users to simplify routines and streamline complex workflows. Professionals joining Beta can expect to work in an environment that values innovation, quality, and practical impact.

Role Description

The Assistant to Vice President is a full-time, on-site role based in Tiruvallur. This position supports the Vice President with daily administrative and executive tasks, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence, presentations, and reports. The assistant handles phone calls and emails, screens inquiries, and ensures timely follow-up to internal and external stakeholders. The role involves maintaining organized records, handling clerical duties, and coordinating with cross-functional teams to support project and operational activities. The ideal candidate will act as a reliable point of contact, uphold confidentiality, and help the Vice President stay informed, prepared, and focused on strategic responsibilities.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage schedules, documentation, and day-to-day office operations.
• Candidates should possess Executive Administrative Assistance capabilities to support high-level decision‑making, prepare reports, and coordinate with leadership.
• Candidates should possess excellent Communication and Phone Etiquette skills to interact professionally with internal teams and external partners.
• Relevant experience in an executive support or office administration role, preferably in a technology or product-based company.
• Ability to prioritize tasks, manage time effectively, and maintain accuracy under deadlines.
• Proficiency with office productivity software and collaboration tools (e.g., email, calendars, spreadsheets, and document editors).
• High level of integrity, discretion, and professionalism when handling confidential information.
• Completion of secondary education; a diploma or degree in business administration or a related field is an advantage.