Personal Assistant

Rayzon Solar Pvt. Ltd.; Surat; On-site; INR 500,000 - 700,000; Full time

Job summary

A leading solar energy company in Gujarat is seeking a Personal Assistant to the VP – Sales to provide high-level administrative support. The role includes managing schedules, coordinating meetings, and preparing reports. Ideal candidates should have a Bachelor's degree and 3–6 years of experience supporting senior management. Proficiency in MS Office and strong organizational skills are essential for success in this role. This position offers the opportunity to work closely with executive leadership, ensuring efficient operation within the Sales department.

Qualifications

• 3–6 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Ability to handle sensitive information with confidentiality.
• Proficiency in MS Office (Excel, PowerPoint, Word).

Responsibilities

• Manage the VP – Sales’ calendar and meetings.
• Act as a point of contact for internal coordination.
• Prepare reports and maintain documentation.
• Organize and coordinate sales meetings and events.

Skills

Organizational Skills

Time Management

Interpersonal Skills

MS Office Proficiency

Confidentiality

Education

Bachelor’s degree in Business Administration or Management

Job description

The Personal Assistant to the VP – Sales will provide high-level administrative and operational support to the Vice President. The role involves managing schedules, coordinating meetings, handling communication, preparing reports, and ensuring smooth functioning of the Sales department through efficient administrative assistance.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and maintain the VP – Sales’ calendar, appointments, and meetings.
• Coordinate internal and external meetings, conferences, and travel arrangements.

2. Communication & Coordination

• Act as a point of contact between the VP – Sales and internal departments.
• Screen calls, emails, and correspondence and respond when appropriate.
• Coordinate with regional sales teams and other departments for updates and follow-ups.

3. Documentation & Reporting

• Prepare presentations, reports, and sales-related documents.
• Maintain confidential files, records, and important documentation.
• Compile sales data, meeting notes, and MIS reports when required.

4. Meeting & Event Coordination

• Organize sales meetings, review meetings, and strategy discussions.
• Prepare agendas, take minutes of meetings (MOM), and track action points.

5. Administrative Support

• Assist in preparing sales presentations, proposals, and reports.
• Handle travel bookings, expense reports, and administrative tasks.
• Ensure smooth coordination of day-to-day activities of the VP – Sales.

6. Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion.
• Maintain professional communication with internal and external stakeholders.
• Strong organizational and time management skills
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Ability to handle multiple tasks and priorities
• High level of confidentiality and professionalism
• Coordination and interpersonal skills

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.

Experience

• 3–6 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management