Assistant Manager - Facilities & Administration

ACL Digital; Chennai; On-site; INR 300,000 - 420,000; Full time

Job summary

ACL Digital in Chennai seeks an experienced Facility & General Administration professional to oversee office operations, safety, and vendor management. The role requires coordinating with stakeholders, leading a support team, and ensuring compliance with safety and environmental standards.

The candidate should have 4-5 years of relevant experience, strong communication skills in English, Hindi, and local language, and a background in IT office management.

Qualifications

• Minimum 4-5 years facility and general administration background, IT office management.
• Key skills: IFM, Facility Management, General Administration, Health and safety.
• Effective verbal and written communication in English, Hindi and local language.
• Computer knowledge.
• Personable and confident to manage office environment.
• Technical and soft skills preferred (Business administration management, Diploma/Bachelor's degree).

Responsibilities

• Coordinating with various stakeholders and implementing fulfilment solutions.
• Leading and monitoring team performance to meet individual and group targets.
• Promote safe work practices and environmental protection; ensure safety standards are respected.
• Staff management (Housekeeping, Technicians and Security).
• Maintenance and cleanliness of office; office interiors maintenance services.
• Operation and maintenance of office systems and electrical & safety equipment (LT Panels, UPS, HVAC, Fire Protection, Access control, CCTV, electrical controls).
• Space management, transport management, purchase process, vendor management, courier management, vendor billing & payments, fixed asset management.
• Handling building and vendor compliance and legal requirements; internal & external audits.
• Maintaining Admin/Facility MIS reports daily, weekly and monthly.

Skills

IFM

Facility management

General Administration

Health and safety

Verbal & written communication

Education

Diploma/Bachelor's degree

Job description

Work Location: Chennai

Role & responsibilities

Knowledge of Facility and General Administrations

• Coordinating with the various stake holders and putting the fulfilment solutions in place.
• Leading & monitoring the performance of team members to ensure efficiency in operations and meeting of individual & group targets
• Promote safe works practices and environmental protection, ensuring that safety standards are respected
• Staff management (Housekeeping, Technicians and Security)
• Maintenance & Cleanliness of office. Office Interiors Maintenance Services,
• Operation and maintenance of equipment's like LT Panels, UPS, HVAC system, Fire Fighting and Security protection systems, Access control, CCTV management, electrical control systems, Carpentry and Plumbing system.
• Space management, Transport management, Purchase process, Vendor management, courier management, Vendor Billing & Payments. Fixed Asset Management
• Handling building and vendor compliance and Legal requirements. Internal & External Audits
• Maintaining Admin/Facility MIS Report on daily, weekly and monthly wise
• Minimum 4-5 Years Facility and General Administration background, IT office management.
• Key skills: IFM,Facility Management, General Administration, Health and safety
• Effective Verbal and Written communication (English, Hindi and Local language)
• Computer knowledge
• Personable & Confident to manage office environment
• Technical and soft skills preferred (Business administration management, Diploma/Bachelor's degree)