Facilities Assistant Manager-Facilities Management

Sopra Steria; Chennai District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A leading technology consultancy is seeking an experienced Admin Assistant Manager for Facility Management in Chennai. The role involves managing facilities budgets, ensuring compliance with authority guidelines, and vendor payment processing. Ideal candidates will have a Bachelor's degree and 6-9 years of relevant experience. The position offers a full-time role with a general shift, 5 days working from the office, promoting an inclusive work environment.

Qualifications

• 6-9 years of experience in facilities management or related field.
• Proficient in preparing and managing budgets effectively.
• Strong knowledge of compliance and audit processes.

Responsibilities

• Prepare Facilities Budget CAPEX and OPEX expenses.
• Track Budget, AMC’s, O&M expenses.
• Manage vendor payment processing documentation.

Skills

Budget management

Vendor payment processing

Stakeholder management

Cost saving initiatives

Compliance with authority guidelines

Education

Bachelor's degree

Tools

e-Connect

Job description

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Admin Assistant Manager – Facility Management

About Sopra Steria Sopra Steria, a major Tech player in Europe with 50,000 employees in nearly 30 countries, is recognised for its consulting, digital services and solutions. It helps its clients drive their digital transformation and obtain tangible and sustainable benefits. The Group provides end-to-end solutions to make large companies and organisations more competitive by combining in-depth knowledge of a wide range of business sectors and innovative technologies with a collaborative approach. Sopra Steria places people at the heart of everything it does and is committed to putting digital to work for its clients in order to build a positive future for all. In 2024, the Group generated revenues of €5.8 billion.

Job Description

• Preparation of Facilities Budget CAPEX and OPEX expenses for Chennai location.
• Tracking of Budget, AMC’s, O&M Expenses.
• Mapping of site requirements in CAPEX or OPEX category as per budget allocated.
• Timely generation of Purchase Requisitions in e-Connect to ensure release of Purchase order in time and execution of Agreements.
• Preparation of approval of process notes as per delegation of authority Matrix.
• Ensure compliance to Authority Matrix and specific Guidelines; maintain all necessary documents to ensure transparency and audit compliance.
• Checking and validation of documentation for vendor payment processing.
• Management of Capex expenses.
• Closely tracking of major spends i.e. Premises Rentals, O&M, Electricity, Water, Diesel etc. and reconciliation of accounts with suppliers.
• Approvals to be taken in a timely basis to ensure that the projects are completed within the given timelines.
• Preparation and maintenance of PO and Agreements tracker to avoid expiry or shortfall of value in PO’s.
• Cost / Expense Forecast and Budget vs. Actual reports to function heads.
• Ensure to prepare and share Monthly Provisions with AP team as per schedule / calendar.
• Budgetary reports to share with facilities head for PAN India locations for robust controlling and to ensure expenses remain within budget.
• Tracking of Cost Saving initiatives execution and projections and to share with Facilities Head.
• Commercials/Expenses inputs to be shared and discussed in monthly review meetings for optimal usages and controlling.
• Plan & Manage Budget allocated in an efficient cost centre for Facilities Management function. Target opportunities for optimal savings.
• Manage the stakeholders inside the organization with different functions like Finance, legal, procurement and commercials.
• Expertise at handling the inventory for consumables, to curtail inventory-holding expenses and adherence to the optimum stock levels thus minimizing wastage.
• Work well within the teams to collate data for effective day to day functioning.
• Ensure support for Audits internally and externally Tick IT Plus (comprising of ISO 9001 and ISO 27001), ISO 14001, ISO 45001 Certification in all locations.
• Basic knowledge of the Facilities function and operations (Soft service, Engineering Services, Security & consumables etc).
• Preparation and management of ad-hoc activities Budget and expense. Target opportunities for optimal savings or value for money in expenses.

Total Experience Expected: 6-9 years

Qualifications

Bachelor's degree

Additional Information

General Shift - 5 Days working from Office

At our organization, we are committed to fighting against all forms of discrimination. We foster a work environment that is inclusive and respectful of all differences.

All of our positions are open to people with disabilities.

Seniority level: Associate

Employment type: Full-time

Job function: Information Technology

Industries: IT Services and IT Consulting