Administration Manager

WAE India; Dadri; Presencial; INR 1.200.000 - 2.400.000; Jornada completa

Descripción de la vacante

WAE India in Uttar Pradesh seeks a Plant Administration Manager to oversee administrative and facility operations at the manufacturing plant. You will manage infrastructure, security, housekeeping, fire safety, canteen, transportation, employee welfare, vendor management, and compliance, while driving cost control.

Ideal candidates have 8-12 years of plant administration experience in manufacturing, with strong knowledge of Kaizen and 5S.

Formación

• 8-12 years of experience in plant/factory administration, preferably in manufacturing.
• Graduate in any discipline; B.Tech, MBA or relevant qualification in administration is an added advantage.
• Strong communication, coordination, negotiation, and problem-solving skills.
• Knowledge of Kaizen and 5S implementation and audits.

Responsabilidades

• Oversee day-to-day administrative operations of the plant.
• Ensure maintenance of plant buildings, offices, utilities, and common areas.
• Manage housekeeping, sanitation, gardening, pest control, and facility services.
• Coordinate repairs, maintenance activities, and AMCs.
• Implement and monitor 5S across administrative and common areas.
• Manage plant security operations and visitor management.
• Coordinate vendor and contract management for security, housekeeping, canteen, transportation, and facility maintenance.
• Oversee canteen operations and employee welfare facilities.
• Prepare and monitor the plant administration budget and cost control.
• Ensure statutory compliance, fire safety, and documentation.
• Drive Kaizen initiatives and 5S inspections, coordinating with other departments.
• Lead and supervise the plant administration team and outsourced manpower.

Conocimientos

Leadership

Communication

Coordination

Negotiation

Problem-solving

Educación

Bachelor's degree

B.Tech

MBA

Administration qualification

Descripción del empleo

Job Summary

The Plant Administration Manager will be responsible for managing the overall administrative and facility operations of the manufacturing plant. The role includes plant infrastructure, security, housekeeping, fire safety, canteen, transportation, employee welfare, third-party vendor management, statutory compliance, and administrative cost control. The position will also drive continuous improvement initiatives through Kaizen and 5S practices.

Key Responsibilities

1. Plant Administration & Facility Management

• Oversee day-to-day administrative operations of the plant.
• Ensure proper maintenance and upkeep of plant buildings, offices, utilities, and common areas.
• Manage housekeeping, sanitation, gardening, pest control, and other facility-related services.
• Coordinate repairs, maintenance activities, and annual maintenance contracts (AMCs).
• Implement and monitor 5S practices across the plant's administrative and common areas.

2. Security & Safety Management

• Manage plant security operations, including deployment and supervision of security personnel.
• Ensure effective visitor management, material movement control, access control, and security procedures.
• Monitor CCTV, access-control systems, and other security infrastructure.
• Plan, coordinate, and conduct regular fire safety drills and emergency evacuation drills.
• Ensure fire safety equipment is available and maintained, and coordinate with the EHS team for compliance.
• Maintain security records, incident reports, and emergency response documentation.

3. Third-Party Vendor & Contract Management

• Manage third-party vendors and service providers for security, housekeeping, canteen, transportation, pest control, and facility maintenance.
• Identify, evaluate, negotiate, and onboard vendors.
• Monitor vendor performance against agreed service levels and contractual requirements.
• Ensure adequate deployment, attendance, discipline, and performance of outsourced manpower.
• Verify vendor bills, service records, and supporting documents before payment processing.
• Ensure timely renewal of contracts, AMCs, and service agreements.

4. Canteen & Employee Welfare

• Manage canteen operations and ensure hygiene, food quality, and service standards.
• Oversee employee transportation, accommodation (if applicable), and other welfare facilities.
• Address employee administrative grievances and ensure timely resolution.
• Coordinate employee engagement activities and plant-level events.

5. Budgeting & Cost Control

• Prepare and monitor the plant administration budget.
• Control administrative expenses and identify cost-saving opportunities.
• Monitor expenses related to security, housekeeping, transportation, canteen, and facility maintenance.
• Maintain records of administrative expenditure and submit periodic reports.

6. Statutory Compliance, Fire Safety & Documentation

• Ensure timely renewal and maintenance of applicable administrative licences, permits, and records.
• Coordinate with relevant departments and external agencies for inspections and compliance requirements.
• Coordinate fire safety inspections, emergency preparedness activities, and periodic fire drills.
• Maintain records related to insurance, fire safety, facility maintenance, and vendor documentation.
• Support internal and external audits and ensure timely closure of observations.

7. Kaizen, 5S & Continuous Improvement

• Drive Kaizen initiatives to improve plant administration processes and service efficiency.
• Implement and monitor 5S standards across plant offices, facilities, storage areas, and common spaces.
• Conduct periodic 5S inspections and audits and ensure corrective actions are completed.
• Identify opportunities to reduce administrative costs, eliminate waste, and improve workplace organisation.
• Coordinate with Production, Quality, EHS, and other departments to strengthen continuous improvement practices.

8. Team Management & Coordination

• Lead and supervise the plant administration team and outsourced manpower.
• Allocate responsibilities, monitor performance, and ensure service delivery.
• Coordinate with HR, Finance, Procurement, Production, EHS, and other departments.
• Coordinate with local government authorities, municipal bodies, police, fire department, pollution control authorities, and other relevant government departments, as required.
• Handle official correspondence, permissions, NOCs, inspections, renewals, and documentation in coordination with the concerned authorities.

Preferred candidate profile

• Graduate in any discipline; B. Tech, MBA, or relevant qualification in Administration will be an added advantage.
• 8-12 years of experience in plant/factory administration, preferably in a manufacturing environment.
• Strong experience in facility management, security systems, fire safety drills, housekeeping, canteen, transportation, and vendor management.
• Practical knowledge of Kaizen and 5S implementation and audits.
• Experience managing third-party vendors and outsourced manpower.
• Good understanding of plant-level administrative compliance and documentation.
• Strong communication, coordination, negotiation, and problem-solving skills.

Key Performance Indicators (KPIs)

• Smooth and uninterrupted plant administrative operations.
• Effective management of security, housekeeping, canteen, and transportation services.
• Timely execution and documentation of fire safety and emergency drills.
• Third-party vendor performance and service quality.
• Compliance with 5S standards and completion of audit observations.
• Kaizen initiatives and measurable process improvements.
• Administrative budget adherence and cost optimisation.
• Timely renewal of applicable licences, permits, and contracts.