Assistant Manager Admin at Andheri MIDC

MALABAR GOLD & DIAMONDS; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

MALABAR GOLD & DIAMONDS seeks a seasoned Corporate Administration lead for Mumbai operations. You will oversee day-to-day admin, facilities and technical operations, ensuring a safe and employee-friendly workplace.

Role requires 10+ years in corporate administration, strong knowledge of facility and vendor management, admin SOPs, statutory compliance and MIS reporting. You will drive cost optimization and manage vendor SLAs, invoices and records.

Qualifications

• Minimum 10 years in Corporate Administration with knowledge of facility management, vendor management, employee services, and administration SOPs.
• Experience in statutory compliance and MIS reporting is essential.
• Ability to drive cost optimization and manage end-to-end administrative operations.

Responsibilities

• Oversee day-to-day administration, facilities, and technical operations to maintain a safe, professional workplace.
• Implement and ensure adherence to Administration SOPs, company policies, safety standards and statutory requirements.
• Coordinate housekeeping, security, cafeteria, transport, visitor management and front office services.
• Manage conference rooms, travel, courier services and administrative records.
• Oversee inventory, procurement of stationery and office supplies; ensure stock availability.
• Monitor vendor performance, SLAs and contractual compliance.
• Verify invoices, maintain documentation and ensure timely payments.
• Lead workplace safety, fire drills, hygiene and emergency preparedness.
• Support employee welfare, CSR/ESG activities and staff accommodations.
• Publish MIS reports on administration, facilities, expenses, vendors and KPIs; suggest improvements.

Skills

Facility management

Vendor management

Employee services

Administration SOPs

Statutory compliance

MIS reporting

Administrative operations

Job description

Role & responsibilities:

• Ensure smooth day-to-day administration and facility and technical operations across MNH while maintaining a professional, safe, and employee-friendly work environment.
• Implement and ensure adherence to Administration SOPs, company policies, discipline rules, safety standards, and statutory requirements.
• Coordinate and monitor housekeeping, security, cafeteria, transport, visitor management, and front office services.
• Manage conference rooms, meeting facilities, travel arrangements, courier services, and administrative records.
• Oversee inventory management and procurement of stationery, consumables, and office supplies, ensuring optimum stock availability.
• Monitor vendor performance, service quality, and compliance with SLAs and contractual obligations.
• Verify administrative invoices, maintain documentation, and ensure timely processing of payments.
• Ensure workplace safety, security, hygiene standards, fire drills, and emergency preparedness measures are effectively implemented.
• Support employee welfare, engagement, CSR, ESG activities, and staff accommodation management as required.
• Prepare and publish MIS reports related to administration, facilities, expenses, vendors, inventory, transport, and key administrative KPIs; recommend process improvements and cost optimization initiatives.

Preferred candidate:

Candidate should possess a minimum of 10 years experience in Corporate Administration and have sound knowledge of facility management, vendor management, employee services, administration SOPs, statutory compliance, MIS reporting, and overall administrative operations.

Thanks & Regards,

Ankita

81118 47916