Associate - HR

PeopleStrong; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

PeopleStrong in Mumbai is looking for an experienced Admin and Facilities Manager to oversee two project sites (Mahim) and manage staffing, logistics, budgeting, employee care, and daily administrative duties.

You will supervise clerical teams, coordinate with the site head and CRM head onsite, negotiate with vendors, ensure health and safety standards, and drive process improvements through timely MIS and monthly performance reports.

Qualifications

• Working knowledge of Excel and Word.
• At least 7 years of experience in Admin, with at least 3 years in Realty.

Responsibilities

• Ensure maintenance of admin-related infrastructure facilities meets health and safety standards.
• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
• Coordinates goals & deadlines for the support staff.
• Implements policies and procedures to improve department operations.
• Procures needed supplies for the site, sales and CRM offices, reception, security office, pantry and washrooms.
• Executes operational activities for ensuring a safe & secure facility that meets health and security standards.
• Manages the maintenance and repair of machinery, equipment, and electrical, mechanical, and fire safety systems.
• Execute all facility management activities (repairs, installations, admin etc.) on time.
• Supervise day to day housekeeping, security, pantry, office services to ensure smooth operations of the organisation.
• Facilitate negotiations with service-related vendors/contractors whenever required.
• Executes cost effective & qualitative services for all infrastructures with guidance of Lead.
• Provide timely MIS to Lead / HOD on issues related to Admin on a regular basis and suggest methods to manage the issues and concerns effectively.
• Provide a monthly report to the Lead on defined Admin performance metrics & Facility.
• Manage petty cash and upload all sundry expenses on the Xpense portal.
• Management progress updates.
• Execute timely renewal of concerned agreements & contracts.
• Ensure HR & Adminrelated process of PO – Billing on the system.
• Liasoning with vendors of all related vertical like stationery, travel, accommodation etc.
• Take care of visitor management system, vehicle arrangement, stay arrangement etc.

Skills

Excel

Word

Admin experience

Education

Any Graduate

Job description

The role-holder will oversee the comprehensiveadminoperations of the two project sites in Mahim and supervise many aspects of daily business functions, including staffing, logistics, employee care, budgeting, client care, andadministrativeduties.

He will coordinate with the site head, sales office head and CRM head onsite.

Key Responsibilities:

• Ensure maintenance of alladmin-related infrastructure facilities meets health and safety standards.

? Supervises clerical andadministrativepersonnel by communicatingjobexpectations,

appraisingjobresults, and disciplining employees.

? Coordinates goals & deadlines for the support staff.

? Implements policies and procedures to improve department operations.

? Procures needed supplies for the site, sales and CRM offices, reception, security office, pantry and washrooms.

? Executes operational actionable for ensuring a safe & secure facility that meets health and

security standards.

? Manages the maintenance and repair of machinery, equipment, and electrical, mechanical, and fire safety systems.

systems.

? Execute all facility management activities (repairs, installations,adminetc.) on time.

? Supervise day to day housekeeping, security, pantry, office services to ensure smooth

operations of the organisation.

• ? Facilitate negotiations with service-related vendors/contractors whenever required.
• ? Executes cost effective & qualitative services for all infrastructures with guidance of Lead.

? Provide timely MIS to Lead / HOD on issues related toAdmin on a regular basis and suggest

methods to manage the issues and concerns effectively.

? Provide a monthly report to the Lead on defined Admin performance metrics & Facility.

• Manage petty cash and upload all sundry expenses on the Xpense portal.
• Management progress updates.

? Execute timely renewal of concerned agreements & contracts.

? Ensure HR &Adminrelated process of PO – Billing on the system.

? Liasoning with vendors of all related vertical like stationery, travel, accommodation etc.

? Take care of visitor management system, vehicle arrangement, stay arrangement etc.

Requirements:

• Any Graduate
• At least 7

years of experience in Admin,of which at least the last 3 years were with Realty

• Working knowledge of Excel & Word
• Travel to the Thane Office once every week & rotational week off.