Sr. Admin Executive ( Only Navi Mumbai candidates should apply)

Advanced Bolting Solutions; Navi Mumbai; On-site; INR 420,000 - 640,000; Full time

Job summary

Advanced Bolting Solutions is seeking a capable facilities and administration professional to manage security, housekeeping, cafeteria and building maintenance. The role includes vendor negotiations, procurement, stock control, MIS reporting, onboarding logistics, and front desk duties.

You will coordinate with HR and other teams to ensure smooth operations, compliance, and efficient service delivery across the office environment.

Qualifications

• Experience in facilities/ admin operations.
• Ability to manage multiple responsibilities across security, housekeeping, catering, and building maintenance.
• Experience in negotiating contracts and handling vendor invoices.

Responsibilities

• Oversee Facility Oversight: security, housekeeping, cafeteria, and maintenance.
• Lead Vendor Management: contracts, SLAs, invoicing.
• Coordinate Procurement & Inventory: stock, stationery, pantry, equipment.
• Maintain MIS: logs, budgets, dashboards, reporting.
• Support Front Desk: guest greeting, calls, emails, visitor logs.
• Assist with General Affairs/ Regulatory compliance.
• Manage Admin MIS, bookkeeping, and vendor payments.

Skills

Vendor management

Facility management

Data analysis

MIS reporting

Administration

Onboarding

Front desk operations

Tools

Advanced Excel

MS Office

Job description

Facility Oversight: Manage security, housekeeping, cafeteria, and building maintenance services.

Vendor Management: Negotiate contracts, track service agreements, and process vendor invoices.

Procurement & Inventory: Monitor office stock, stationery, pantry provisions, and equipment.

Data & Reporting: Maintain administrative logs, budgets, and operational dashboards.

Internal Coordination: Assist with employee onboarding logistics, access cards, and seating arrangements.

Front Desk: Greet guests and manage the front desk. Handle calls, emails, and visitor logs. Oversee office supplies and vendor work. Book meeting rooms and travel desk arranging tickets and hotel booking. Support basic HR and onboarding tasks.

Corporate Administration: General Affairs / Regulatory Affairs Government and statutory compliance.

MIS: Admin MIS, Data & Book-Keeping & filling, Vendor Payment follow up with administrative vendor and monthly statutory bill payment for MSEDCL, Water charges, Property tax. Budget: CAPEX & OPEX Monthly & Annual budget.

Event management: Coordinate with HR and other team member, vendor.

Technical knowhow: Advanced Excel (VLOOKUP, pivot tables, macros) for MIS reports, shared calendars, and cloud document controls. Technical understanding of Planned Preventive Maintenance for HVAC, power backup, CCTV, DG, Air Compressor, security systems. Track and issuance of IT asset like issuance laptop, desktop etc.