Assistant Manager - Admin

Hitachi Cash Management Services; Chennai District; On-site; INR 500,000 - 750,000; Full time

Job summary

Hitachi Cash Management Services in Chennai seeks an experienced Assistant Manager – Administration to oversee daily office administration, facilities management and operations. You will coordinate vendors, manage office infrastructure and support employee services to ensure a smooth workplace.

The ideal candidate has 3–7 years of relevant experience, strong communication and problem-solving skills, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Graduate or MBA in HR/Administration/Operations preferred.
• Experience in office administration and facilities management.
• Vendor management and cost control experience.
• Strong communication and coordination skills.
• Proficient in MS Office.

Responsibilities

• Manage day-to-day office administration and facility operations.
• Coordinate housekeeping, security, maintenance, transport, pantry and other facility services.
• Manage and monitor vendor and service provider performance.
• Handle office infrastructure, assets, furniture, equipment and maintenance.
• Maintain records of administrative expenses, invoices, purchase orders and vendor bills.
• Coordinate with vendors for AMC, repairs, maintenance and service requirements.
• Ensure proper maintenance of office premises and workplace facilities.
• Monitor security and safety arrangements and ensure compliance with company policies.
• Manage stationery, office supplies and inventory.
• Coordinate employee transportation and other administrative support services.
• Support new employee joining arrangements, seating allocation and basic facility requirements.
• Organize meetings, events, employee engagement activities and official functions.
• Coordinate with HR, Finance, IT, Security and other departments for administrative requirements.
• Prepare regular administrative reports and MIS.
• Identify opportunities for cost optimization and process improvement.
• Ensure compliance with company policies, statutory requirements and workplace safety standards.
• Handle employee queries related to administrative and facility matters.
• Take ownership of urgent administrative issues and ensure timely resolution.

Skills

Administration

Vendor management

Communication

Coordination

Multitasking

Education

Graduate or MBA in HR/Admin/Operations

Tools

Excel

Word

Job description

Assistant Manager Administration

Location: Chennai
Experience: 3–7 Years
Employment Type: Full-time

Job Summary

We are looking for an experienced Assistant Manager – Administration to manage day-to-day administrative activities, office facilities, vendors, employee support services, and overall workplace operations. The candidate should have strong coordination, communication, and problem-solving skills.

Key Responsibilities

• Manage day-to-day office administration and facility operations.
• Coordinate housekeeping, security, maintenance, transport, pantry and other facility services.
• Manage and monitor vendor and service provider performance.
• Handle office infrastructure, assets, furniture, equipment and maintenance requirements.
• Maintain records of administrative expenses, invoices, purchase orders and vendor bills.
• Coordinate with vendors for AMC, repairs, maintenance and service requirements.
• Ensure proper maintenance of office premises and workplace facilities.
• Monitor security and safety arrangements and ensure compliance with company policies.
• Manage stationery, office supplies and inventory.
• Coordinate employee transportation and other administrative support services.
• Support new employee joining arrangements, seating allocation and basic facility requirements.
• Organize meetings, events, employee engagement activities and official functions.
• Coordinate with HR, Finance, IT, Security and other departments for administrative requirements.
• Prepare regular administrative reports and MIS.
• Identify opportunities for cost optimization and process improvement.
• Ensure compliance with company policies, statutory requirements and workplace safety standards.
• Handle employee queries related to administrative and facility matters.
• Take ownership of urgent administrative issues and ensure timely resolution.

Required Skills

• Strong administration and facility management skills.
• Good verbal and written communication.
• Vendor management and negotiation skills.
• Good knowledge of MS Office, especially Excel and Word.
• Strong coordination and follow-up skills.
• Ability to manage multiple tasks and priorities.
• Good interpersonal and problem-solving skills.
• Ability to work independently and handle pressure.

Qualification

Any Graduate / MBA in HR, Administration, Operations or a related field preferred.

Key Competencies

Administration | Facility Management | Vendor Management | Procurement Coordination | Asset Management | Employee Support | MIS | Cost Control | Compliance | Office Operations