Assistant Manager – Admin

Earn Modes; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Earn Modes is seeking an Assistant Manager - Administration & Facilities in Mumbai. The role covers multi-site facility management across plants, test sites, and guest houses with dedicated oversight of UAV test locations and compliance with relevant authorities.

The ideal candidate has 8–10 years of experience in administration and facilities, with hands-on SAP knowledge and a track record of managing vendor relations, maintenance contracts, and MIS reporting.

Qualifications

• 8–10 years of experience in administration & facilities management
• Multi-site coverage across plants, test sites, regional centers, guest houses, and remote facilities
• Work setup: 6 days a week, work from office

Responsibilities

• Oversee day-to-day operations and upkeep of all assigned facilities (plants, offices, guest houses, test facilities)
• Manage site infrastructure (portable offices, water supply, power connections, DG sets, internet, access/roads)
• Direct resource allocation and supervise site team to ensure clean, safe, efficient environments
• Ensure 100% readiness for UAV test sites and manage related support systems
• Engage with local authorities and landlords for permissions and land/site agreements
• Coordinate statutory audits and compliance with authorities (e.g., DISH, MPCB, CPCB, ITES, MIDC)
• Maintain trackers for renewals of site agreements, leases, and permits
• Oversee AMCs for pest control, biometrics, fire safety, and landscaping; schedule preventive maintenance
• Process admin POs, invoices, and financial provisions in SAP; maintain inventory logs and MIS reports

Skills

Facility Management

Vendor Management

Government Liaison

Administration

Statutory Compliance

Local Government Liaison

Inventory Management

Logistics

Travel

Tools

SAP

Job description

Job Description

Role Details
Department:Administration & Facilities
Job Title:Assistant Manager - Administration & Facilities
Experience Required:8 - 10 Years
Scope:Multi-site coverage across plants, test sites, regional centers, guest houses, and remote facilities.
Work Mode: 6 days (Work From Office)

Key Responsibilities

1. Multi-Site Facility Management & Operational Readiness

• Oversee day-to-day operations and upkeep of all assigned operational plants, offices, guest houses, and test facilities.
• Manage site infrastructure, including portable offices, water supply, utility power connections, DG sets, internet connectivity, and site access/roads.
• Direct resource allocation and supervise site executives, housekeeping crews, and loading staff to maintain clean, safe, and efficient working environments.

2. Specialized UAV Flying Test Sites Management

• Ensure 100% operational readiness for test flying sites, maintaining hygienic PDI/JRI areas and required support systems.
• Explore, evaluate, and inspect potential new flying locations to support business expansion.
• Manage UAV distress support and build strong working relationships with local Police, Landlords, and local authorities to secure recurring permissions and maintain land/site agreements.

3. Statutory Compliance, Government Liaison & Audits

• Serve as the primary Single Point of Contact (SPOC) for internal, IB, and external administrative audits/inspections.
• Partner with Plant Safety Officers to ensure full statutory compliance with authorities such asDISH, MPCB, CPCB, ITES, CETP, MIDC, CFO MIDC, and MSEDCL.
• Maintain a central tracker for on-time renewal of all site agreements, land leases, and operational permits.
• Coordinate scrapping and e-waste disposal operations in strict compliance with environmental regulations and corporate finance policies.

4. AMC Management, Vendor Relations & Maintenance

• Oversee Annual Maintenance Contracts (AMCs) for Pest Control, Biometrics, Fire Extinguishers & Alarm Panels, and Landscaping, ensuring zero contract lapses.
• Plan and execute preventive maintenance schedules and site monsoon preparedness programs.
• Forecast demand and manage inventory control for vending services (tea/coffee), housekeeping supplies, and site/PDI consumables to prevent stock-outs.

5. Financial Processing, SAP & MIS Reporting

• Handle end-to-end processing of administrative Purchase Orders (POs), invoices, and monthly financial provisions in SAP/ERP across plants and subsidiaries within SLA.
• Maintain accurate inventory logs and drive cost optimization across administrative accounts.
• Prepare and present accurate MIS and IB administrative reports within set timelines.

Skills

• Facility Management (FM)
• Vendor Management
• Govenment Liaison
• Administartion
• Statutory Compliances
• Local Government Liaison
• SAP
• Maintainance
• Inventory Management
• Logistics
• Travel

Source: Company Career page