Administration Manager

IHFL; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

IHFL in Kolkata is seeking an experienced administrator to manage branch infrastructure, security, and facilities across offices.

You will coordinate vendors, maintain IT and electrical systems, ensure compliance, and maintain asset registers.

The role requires 4–8 years of relevant experience and a graduate or postgraduate degree.

Qualifications

• 4–8 years of experience in administration, facility or infrastructure management.
• Graduate or postgraduate degree required.
• Mandatory candidate must meet stated experience criteria.

Responsibilities

• Branch infrastructure management including setup and vendor coordination.
• Oversee maintenance of furniture, electrical systems and IT infrastructure.
• Security & risk management by enforcing protocols; CCTV and fire safety upkeep.
• Facility & vendor management including housekeeping, security, and utilities.
• Compliance with internal policies, audit requirements and regulatory norms.
• Asset management and procurement of office stationery and other assets.

Skills

Administrative skills

Facility management

Infrastructure management

Education

Graduate / Post Graduate

Job description

Role & responsibilities

1. Branch Infrastructure Management

• Set up new branches and vendor coordination
• Oversee maintenance of furniture, fixtures, electrical systems and IT infrastructure

2. Security & Risk Management

• Ensure strict compliance with security protocols
• Coordinate installation and upkeep of:
  • CCTV surveillance systems
  • Fire safety systems

3. Facility & Vendor Management

• Manage facility vendors including housekeeping, security maintenance and utility services
• Handle escalations related to facility issues across branches

4. Compliance & Audit

• Ensure compliance with internal policies, audit requirements and regulatory norms
• Close audit observations within defined timelines

5. Asset Management

• Procurement Management of Office Stationery and other assets
• Maintain asset registers of:
  • Office equipment
  • Security systems
  • Infrastructure items

Preferred candidate profile

• Graduate / Post Graduate with 4 - 8 years of experience in administration / facility / infrastructure management
• Mandatory