Assistant Executive- Purchase

Stanford Laboratories; Gurugram District; On-site; INR 400,000 - 650,000; Full time

Job summary

Stanford Laboratories in Gurugram, India seeks a Procurement Specialist for laboratory consumables and equipment. You will manage sourcing of QC, Microbiology, ADL, and R&D items, negotiate with approved vendors, and convert PRs to POs in SAP, ensuring on-time deliveries.

You will oversee supplier onboarding, service contracts, asset PO processes, and cost optimization while coordinating with plant and accounts to ensure accurate invoicing and documentation.

Responsibilities

• Manage procurement of QC, Microbiology, ADL and R&D lab consumables, chemicals, glassware and miscellaneous items
• Procure Microbiology items such as Himedia, Microxpress, biological cultures, biological indicators and other specialized materials
• Handle procurement of impurities, reference standards and analytical columns while ensuring quality, availability and cost competitiveness
• Manage procurement of Ghiloth Project QC & Micro Lab Capex, consumables and production miscellaneous items
• Source materials from authorized dealers/approved vendors, negotiate rates and ensure maximum possible cost savings
• Manage Service PO requirements, including AMC/CMC renewals, calibration and validation services for QC/IT instruments
• Convert Purchase Requisitions (PR) to Purchase Orders (PO) within defined timelines, including PR review, RFQ, comparative statements, negotiations and approvals
• Coordinate technical and management approvals, create POs in SAP, obtain PO approvals and issue POs to vendors
• Coordinate asset code creation, asset PR and asset PO requirements in consultation with relevant departments
• Monitor logistics and material deliveries, coordinate with vendors for timely dispatch, track shipments and support reduction in transportation costs
• Manage vendor development and onboarding, including vendor approval, creation and documentation, and ensure timely fulfilment of requirements
• Maintain PR/PO status and procurement records, coordinate with Plant and Accounts for invoice updates and vendor payments, and ensure proper documentation and follow-up

Job description

Role & responsibilities

Key Responsibilities

1. Manage procurement of QC, Microbiology, ADL and R&D lab consumables, chemicals, glassware and miscellaneous items as per requirements.
2. Procure Microbiology items such as Himedia, Microxpress, biological cultures, biological indicators and other specialized materials.
3. Handle procurement of impurities, reference standards and analytical columns while ensuring quality, availability and cost competitiveness.
4. Manage procurement of Ghiloth Project QC & Micro Lab Capex, consumables and production miscellaneous items as per project timelines.
5. Source materials from authorized dealers/approved vendors, negotiate rates and ensure maximum possible cost savings.
6. Manage Service PO requirements, including AMC/CMC renewals, calibration and validation services for QC/IT instruments.
7. Convert Purchase Requisitions (PR) to Purchase Orders (PO) within defined timelines, including PR review, RFQ, comparative statements, negotiations and approvals.
8. Coordinate technical and management approvals, create POs in SAP, obtain PO approvals and issue POs to vendors.
9. Coordinate asset code creation, asset PR and asset PO requirements in consultation with relevant departments.
10. Monitor logistics and material deliveries, coordinate with vendors for timely dispatch, track shipments and support reduction in transportation costs.
11. Manage vendor development and onboarding, including vendor approval, creation and documentation, and ensure timely fulfilment of requirements.
12. Maintain PR/PO status and procurement records, coordinate with Plant and Accounts for invoice updates and vendor payments, and ensure proper documentation and follow-up.