Purchase Executive

Kalinga Hospital; Khordha; On-site; INR 400,000 - 700,000; Full time

Job summary

Kalinga Hospital is seeking an experienced procurement professional to manage hospital purchasing, review requisitions, obtain quotations, and negotiate terms. You will generate POs, coordinate with vendors for timely deliveries, and maintain meticulous procurement records across departments.

The role emphasizes cost reduction, vendor development, and adherence to organizational policies, with a focus on ensuring ethical procurement practices and transparent operations.

Qualifications

• Experience in hospital procurement is preferred.
• Ability to review requisitions and obtain quotations from vendors.
• Strong negotiation and documentation skills.
• Proficient in vendor evaluation and cost optimization.

Responsibilities

• Manage day-to-day purchasing activities as per departmental requirements.
• Receive and review purchase requisitions from various hospital departments.
• Obtain quotations from approved and new vendors.
• Prepare comparative statements and negotiate prices, payment terms, and delivery schedules.
• Generate and process Purchase Orders after approvals.
• Coordinate with vendors for timely delivery of materials, medicines, equipment, and consumables.
• Maintain records of quotations, POs, invoices, and vendor documents.
• Coordinate with Stores, Finance, Accounts, Biomedical, Pharmacy, Engineering, Nursing, and Clinical Departments
• Monitor pending POs and follow up with vendors for timely delivery.
• Assist in vendor identification, evaluation, negotiation, and development.
• Ensure procurement aligns with policies and approval procedures.
• Monitor market prices and identify cost reduction opportunities.
• Verify received materials with the stores team.
• Resolve shortages, damages, delays, and quality concerns.
• Maintain a vendor database and procurement records.
• Support vendor performance evaluation and prepare MIS reports.

Skills

Procurement

Vendor management

Negotiation

Purchase orders

Cost reduction

MS Excel

Documentation

Stakeholder coordination

Education

Diploma/Certification in Procurement

Tools

ERP software

Purchase order systems

Job description

• Manage day-to-day purchasing activities as per departmental requirements.
• Receive and review purchase requisitions from various hospital departments.
• Obtain quotations from approved and new vendors.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Generate and process Purchase Orders (POs) after obtaining the required approvals.
• Coordinate with vendors for timely delivery of materials, medicines, equipment, consumables, stationery, and other required items.
• Maintain proper records of quotations, purchase orders, invoices, delivery challans, and vendor documents.
• Coordinate with Stores, Finance, Accounts, Biomedical, Pharmacy, Engineering, Nursing, and Clinical Departments regarding procurement requirements.
• Monitor pending purchase orders and follow up with vendors for timely delivery.
• Assist in vendor identification, evaluation, negotiation, and development.
• Ensure procurement is carried out in accordance with organizational policies and approval procedures.
• Monitor market prices and identify opportunities for cost reduction and savings.
• Verify received materials in coordination with the concerned department/stores team.
• Resolve issues related to shortages, damages, incorrect supplies, delayed deliveries, and quality concerns.
• Maintain an updated vendor database and procurement records.
• Support periodic vendor performance evaluation.
• Prepare purchase-related MIS and reports for management.
• Ensure confidentiality, transparency, and ethical practices in all procurement activities.Role & responsibilities

Preferred candidate profile

• Manage day-to-day purchasing activities as per departmental requirements.
• Receive and review purchase requisitions from various hospital departments.
• Obtain quotations from approved and new vendors.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Generate and process Purchase Orders (POs) after obtaining the required approvals.
• Coordinate with vendors for timely delivery of materials, medicines, equipment, consumables, stationery, and other required items.
• Maintain proper records of quotations, purchase orders, invoices, delivery challans, and vendor documents.
• Coordinate with Stores, Finance, Accounts, Biomedical, Pharmacy, Engineering, Nursing, and Clinical Departments regarding procurement requirements.
• Monitor pending purchase orders and follow up with vendors for timely delivery.
• Assist in vendor identification, evaluation, negotiation, and development.
• Ensure procurement is carried out in accordance with organizational policies and approval procedures.
• Monitor market prices and identify opportunities for cost reduction and savings.
• Verify received materials in coordination with the concerned department/stores team.
• Resolve issues related to shortages, damages, incorrect supplies, delayed deliveries, and quality concerns.
• Maintain an updated vendor database and procurement records.
• Support periodic vendor performance evaluation.
• Prepare purchase-related MIS and reports for management.
• Ensure confidentiality, transparency, and ethical practices in all procurement activities.