Air Export Coordination Executive

Zodiac HR Consultants; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Zodiac HR Consultants in Kandivali (Mumbai) seeks an Air Export Coordination Executive to manage end-to-end air export activities, from booking to departure, coordinating with customers, airlines, and internal teams.

The role requires strong coordination, knowledge of HAWB/MAWB, and the ability to meet tight cut-off times. This on-site position offers US shift coverage and exposure to international freight forwarding.

Qualifications

• Experience in Air Export Operations / Coordination / Freight Forwarding / Logistics.
• Knowledge of HAWB, MAWB, airline booking, customs clearance, and cargo handling.
• Ability to manage multiple shipments and meet airline cut-off deadlines.

Responsibilities

• Handle end-to-end Air Export Coordination activities from booking to flight departure.
• Coordinate with customers for shipment bookings, cargo readiness, pickup requirements, and documentation.
• Coordinate with airlines, GSA, co-loaders, overseas agents, transporters, customs brokers, and internal teams.
• Check airline schedules, flight availability, cut-off times, ETD, ETA, routing, and transit time.
• Arrange and coordinate cargo pickup from customers or suppliers.
• Coordinate with the customs clearance team for timely export customs clearance and documentation.
• Ensure cargo reaches the airline/CFS/terminal within the required cut-off time.
• Prepare and verify HAWB, MAWB, shipping instructions, invoices, packing lists, and other export documents.
• Coordinate with airlines for booking confirmation, space availability, cargo acceptance, and flight details.
• Track shipment status and provide regular updates to customers and overseas agents.
• Follow up on customs clearance, cargo handover, screening, weighing, and airline acceptance.
• Coordinate with the documentation team for timely submission of required documents.
• Handle amendments, shipment changes, delays, rollovers, and other operational issues.
• Coordinate with overseas agents regarding pre-alerts and shipment documentation.
• Coordinate with accounts and operations teams for shipment-related billing and documentation requirements.
• Maintain accurate shipment records and update internal systems regularly.
• Prepare daily/weekly shipment status reports as required.
• Ensure smooth coordination between customers, airlines, customs internal team , transporters, and overseas agents.

Skills

Coordination

Communication

Follow-up

MS Excel

Tools

MS Office

Job description

Role & responsibilities

Location Kandivali

US Shift

Job Responsibilities

• Handle end-to-end Air Export Coordination activities from booking to flight departure.
• Coordinate with customers for shipment bookings, cargo readiness, pickup requirements, and documentation.
• Coordinate with airlines, GSA, co-loaders, overseas agents, transporters, customs brokers, and internal teams.
• Check airline schedules, flight availability, cut-off times, ETD, ETA, routing, and transit time.
• Arrange and coordinate cargo pickup from customers or suppliers.
• Coordinate with the customs clearance team for timely export customs clearance and documentation.
• Ensure cargo reaches the airline/CFS/terminal within the required cut-off time.
• Prepare and verify HAWB, MAWB, shipping instructions, invoices, packing lists, and other export documents.
• Coordinate with airlines for booking confirmation, space availability, cargo acceptance, and flight details.
• Track shipment status and provide regular updates to customers and overseas agents.
• Follow up on customs clearance, cargo handover, screening, weighing, and airline acceptance.
• Coordinate with the documentation team for timely submission of required documents.
• Handle amendments, shipment changes, delays, rollovers, and other operational issues.
• Coordinate with overseas agents regarding pre-alerts and shipment documentation.
• Coordinate with accounts and operations teams for shipment-related billing and documentation requirements.
• Maintain accurate shipment records and update internal systems regularly.
• Prepare daily/weekly shipment status reports as required.
• Ensure smooth coordination between customers, airlines, customs internal team , transporters, and overseas agents.

Candidate Profile

• Experience in Air Export Operations / Coordination / Freight Forwarding / Logistics.
• Good knowledge of air export procedures and shipment handling.
• Knowledge of HAWB, MAWB, airline booking, customs clearance, and cargo handling.
• Experience dealing with airlines, GSA, co-loaders, transporters, customs brokers, and overseas agents.
• Strong coordination, communication, and follow-up skills.
• Good customer-handling and problem-solving abilities.
• Good knowledge of MS Excel and MS Office.
• Ability to manage multiple shipments and meet strict airline cut-off deadlines.
• Experience with an international freight forwarder or customs broker will be preferred.

Location: Kandivali

Position: Air Export Coordination Executive