Administrator, Talent Acquisition

HH Global; Mumbai City; On-site; INR 400,000 - 650,000; Full time

Job summary

HH Global Group is seeking a Talent Acquisition Administrator in Mumbai to provide administrative and coordination support to the recruitment team from requisition creation through onboarding.

You will coordinate interviews, manage candidate records in the ATS, and assist with background checks and onboarding activities while producing hiring reports and serving as a primary contact for stakeholders.

Qualifications

• Diploma or Bachelor's Degree in HR, BA, or related field.
• 1–3 years of admin, recruitment, HR, or coordination experience.
• Proficiency in Microsoft Office and HR/ATS systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.

Responsibilities

• Coordinate interviews between candidates, recruiters, and hiring managers.
• Manage candidate records and job postings within the ATS.
• Support offer preparation, background checks, and onboarding activities.
• Track recruitment activities and maintain accurate hiring reports.
• Serve as a point of contact for candidate and hiring manager inquiries.
• Coordinate with agencies and external recruitment vendors as needed.
• Ensure recruitment documentation is accurate, organized, and compliant with company policies.
• Support with reports and tasks within the department as needed.

Skills

Organizational skills

Communication skills

Stakeholder management

Education

Diploma or Bachelor's Degree in HR/Business Administration or related field

Tools

Microsoft Office

HR/ATS systems

Job description

Purpose of the Role

The Talent Acquisition Administrator provides administrative and coordination support to the recruitment team, ensuring a smooth and efficient hiring process from requisition creation through onboarding.

Key Responsibilities

• Coordinate interviews between candidates, recruiters, and hiring managers.
• Manage candidate records and job postings within the Applicant Tracking System (ATS).
• Support offer preparation, background checks, and onboarding activities.
• Track recruitment activities and maintain accurate hiring reports.
• Serve as a point of contact for candidate and hiring manager inquiries.
• Coordinate with agencies and external recruitment vendors as needed.
• Ensure recruitment documentation is accurate, organized, and compliant with company policies.
• Support with reports and tasks within the department as needed.

Knowledge, Skills + Experience

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• 1-3 years of administrative, recruitment, HR, or coordination experience.
• Proficiency in Microsoft Office and HR/ATS systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Excellent communication and stakeholder management skills.