Administrative Coordinator

Adept Global; Mumbai; On-site; INR 350,000 - 500,000; Full time

Job summary

Adept Global is seeking an Administrative Coordinator to manage day-to-day administrative activities and coordinate closely with suppliers, manufacturers, accounts and internal teams. The role will primarily support the Textile Division, with administrative support to the Perfume Division as required.

The candidate should have strong follow-up, coordination and communication skills and a detail-oriented approach, with experience handling POs, SKUs, barcodes, and documentation.

Qualifications

• Strong follow-up, coordination and communication skills and working knowledge of MS Excel/Google Sheets.
• Detail-oriented and organised, with the ability to manage multiple tasks and timelines.
• Prior experience working with suppliers/vendors, purchase orders or product coordination will be an advantage.
• Experience with fashion, textiles, lifestyle, luxury or D2C brands will be an advantage.

Responsibilities

• Coordinate with suppliers and manufacturers to ensure timely POs, production and product deliveries.
• Follow up with suppliers on pending deliveries, orders, product details and payment-related queries in coordination with Accounts.
• Manage SKU and product creation, including maintaining accurate product details and records.
• Coordinate barcode creation and share barcode/SKU details and product specifications with suppliers.
• Track POs, supplier orders, deliveries, pending payments and other product-related activities.
• Coordinate product sorting, categorisation and documentation.
• Maintain trackers and records for suppliers, products, SKUs, barcodes, POs and deliveries.
• Liaise between the brand, suppliers/manufacturers and the Accounts team to ensure smooth and timely execution.
• Handle general administrative activities and provide support to the Perfume Division whenever required.

Skills

MS Excel/Google Sheets

Coordination

Communication

Detail-oriented

Tools

MS Excel

Google Sheets

Job description

We are looking for an Administrative Coordinator to manage day-to-day administrative activities and coordinate closely with suppliers, manufacturers, accounts and internal teams. The role will primarily support the Textile Division, with administrative support to the Perfume Division as required.

Key Responsibilities

• Coordinate with suppliers and manufacturers to ensure timely POs, production and product deliveries.
• Follow up with suppliers on pending deliveries, orders, product details and payment-related queries in coordination with Accounts.
• Manage SKU and product creation, including maintaining accurate product details and records.
• Coordinate barcode creation and share barcode/SKU details and product specifications with suppliers.
• Track POs, supplier orders, deliveries, pending payments and other product-related activities.
• Coordinate product sorting, categorisation and documentation.
• Maintain trackers and records for suppliers, products, SKUs, barcodes, POs and deliveries.
• Liaise between the brand, suppliers/manufacturers and the Accounts team to ensure smooth and timely execution.
• Handle general administrative activities and provide support to the Perfume Division whenever required.

Requirements

• Strong follow-up, coordination and communication skills and working knowledge of MS Excel/Google Sheets.
• Detail-oriented and organised, with the ability to manage multiple tasks and timelines.
• Prior experience working with suppliers/vendors, purchase orders or product coordination will be an advantage.
• Experience with fashion, textiles, lifestyle, luxury or D2C brands will be an advantage.