Commercial Coordinator

GG Organics Care Pvt Ltd (Mugi Home Care Products); Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

GG Organics Care Pvt Ltd (Mugi Home Care Products) in Chennai region is seeking a seasoned Commercial Coordinator to manage day-to-day sales administration and order processing. The role involves coordinating with Sales, Production, Dispatch, and Finance to ensure timely order execution and accurate documentation.

The ideal candidate will have 7–12 years in Commercial/Sales Coordination, experience in manufacturing/chemical sectors is a plus, and strong MS Excel/Word and email communication

Qualifications

• Bachelor's degree required.
• 7–12 years in Commercial/Sales Coordination or equivalent role.
• Experience in manufacturing/chemical industry is a plus.
• Proficient in MS Excel, MS Word and email communication.
• Experience with ERP/accounting software preferred.

Responsibilities

• Coordinate day-to-day commercial and sales administration activities.
• Prepare and process quotations, purchase orders, sales orders, invoices, delivery documents, and other commercial documents.
• Coordinate with the Sales Team regarding customer requirements, orders, pricing, and delivery schedules.
• Follow up with customers for purchase orders, payment-related documents, and other required information.
• Coordinate with Production, Stores, Dispatch, Logistics, and Finance teams to ensure timely order execution.
• Maintain accurate records of customer orders, quotations, invoices, dispatches, and pending orders.
• Monitor order status and provide regular updates to the concerned departments.
• Prepare commercial reports, MIS reports, sales summaries, and pending order reports.
• Coordinate with the Finance Department regarding invoices, outstanding payments, credit notes, and customer accounts.
• Assist in preparing price comparisons, commercial proposals, and cost-related documents.
• Ensure timely submission of required documents to customers.
• Maintain proper filing and documentation of commercial records.
• Handle customer queries related to orders, invoices, deliveries, and commercial documentation.
• Follow up on pending payments and coordinate with the concerned teams when required.
• Support the Commercial/Sales Manager in daily administrative and coordination activities.
• Ensure compliance with company procedures and commercial policies.
• Perform any other duties assigned by the management.

Education

Bachelor's degree

Tools

ERP software

Accounting software

MS Excel

MS Word

Email communication

Job description

Role & responsibilities

• Coordinate day-to-day commercial and sales administration activities.
• Prepare and process quotations, purchase orders, sales orders, invoices, delivery documents, and other commercial documents.
• Coordinate with the Sales Team regarding customer requirements, orders, pricing, and delivery schedules.
• Follow up with customers for purchase orders, payment-related documents, and other required information.
• Coordinate with Production, Stores, Dispatch, Logistics, and Finance teams to ensure timely order execution.
• Maintain accurate records of customer orders, quotations, invoices, dispatches, and pending orders.
• Monitor order status and provide regular updates to the concerned departments.
• Prepare commercial reports, MIS reports, sales summaries, and pending order reports.
• Coordinate with the Finance Department regarding invoices, outstanding payments, credit notes, and customer accounts.
• Assist in preparing price comparisons, commercial proposals, and cost-related documents.
• Ensure timely submission of required documents to customers.
• Maintain proper filing and documentation of commercial records.
• Handle customer queries related to orders, invoices, deliveries, and commercial documentation.
• Follow up on pending payments and coordinate with the concerned teams when required.
• Support the Commercial/Sales Manager in daily administrative and coordination activities.
• Ensure compliance with company procedures and commercial policies.
• Perform any other duties assigned by the management.

Preferred candidate profile

• Bachelor's degree.
• 7-12 years of experience in Commercial Coordination, Sales Coordination, Order Processing, or a similar role.
• Experience in a manufacturing/chemical industry will be an added advantage.
• Good knowledge of MS Excel, MS Word, and email communication.
• Knowledge of ERP/accounting software is preferred.