Administrative Assistant

ESDS Software Solution Limited; Nashik District; On-site; INR 250,000 - 360,000; Full time

Job summary

ESDS Software Solution Limited in Nashik, India, is seeking an experienced Office Administrator to oversee daily operations, facility management, and coordination with vendors.

The role focuses on maintaining assets, overseeing front office, travel logistics, billing basics, and ensuring compliance with policies and safety standards. Strong organizational skills, vendor negotiation, and proficiency in MS Office are essential for success.

Qualifications

• Experience in corporate office/facility management environment.
• Graduate degree required; MBA preferred.
• Strong organizational and time-management skills.

Responsibilities

• Manage overall office administration and ensure smooth daily operations.
• Handle facility management including housekeeping, security, and maintenance.
• Coordinate with vendors for AMC, repairs, procurement, and service contracts.
• Maintain office assets, inventory, and records.
• Supervise front office operations and support staff.
• Manage travel arrangements, guest house bookings, and logistics.
• Ensure compliance with company policies, safety standards, and statutory requirements.
• Handle billing, invoice processing, and basic documentation.
• Coordinate for office events, meetings, and employee engagement activities.
• Support HR/Admin in onboarding, documentation, and employee support activities.
• Monitor utility usage and optimize operational costs.

Skills

Office administration

Facility management

Vendor management

Communication skills

MS Office

Problem solving

Education

Graduate in any discipline

MBA/PG in Administration

Tools

MS Office

Job description

Key Responsibilities:

• Manage overall office administration and ensure smooth daily operations
• Handle facility management including housekeeping, security, and maintenance
• Coordinate with vendors for AMC, repairs, procurement, and service contracts
• Maintain office assets, inventory, and records
• Supervise front office operations and support staff
• Manage travel arrangements, guest house bookings, and logistics
• Ensure compliance with company policies, safety standards, and statutory requirements
• Handle billing, invoice processing, and basic documentation
• Coordinate for office events, meetings, and employee engagement activities
• Support HR/Admin in onboarding, documentation, and employee support activities
• Monitor utility usage and optimize operational costs

Key Skills Required:

• Strong organizational and multitasking abilities
• Excellent communication and coordination skills
• Vendor management and negotiation skills
• Knowledge of facility management practices
• Basic understanding of billing, documentation, and compliance
• Proficiency in MS Office (Excel, Word, Outlook)

Preferred Qualifications:

• Graduate in any discipline (MBA/PG in Administration preferred)
• Experience in corporate office / facility management environment

Other Requirements:

• Ability to handle pressure and meet deadlines
• Good problem-solving and decision-making skills
• Team player with a proactive approach