Administrative Assistant

ESDS Software Solution Limited; Nashik District; On-site; INR 360,000 - 500,000; Full time

Job summary

ESDS Software Solution Limited invites an experienced Administration professional to manage daily office operations in Nashik. You will oversee housekeeping, security, vendor contracts, asset management and front office support, coordinating travel and events as needed.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to handle multiple tasks under pressure while ensuring compliance with policies and safety standards.

Qualifications

• Graduate in any discipline; MBA/PG in Administration preferred.
• Experience in corporate office / facility management environment.
• Ability to handle pressure and meet deadlines.
• Good problem-solving and decision-making skills.
• Proficiency in MS Office (Excel, Word, Outlook) is expected.

Responsibilities

• Manage overall office administration and ensure smooth daily operations.
• Handle facility management including housekeeping, security, and maintenance.
• Coordinate with vendors for AMC, repairs, procurement, and service contracts.
• Maintain office assets, inventory, and records.
• Supervise front office operations and support staff.
• Manage travel arrangements, guest house bookings, and logistics.
• Ensure compliance with company policies, safety standards, and statutory requirements.
• Handle billing, invoice processing, and basic documentation.
• Coordinate for office events, meetings, and employee engagement activities.
• Support HR/Admin in onboarding, documentation, and employee support activities.
• Monitor utility usage and optimize operational costs.

Skills

Organizational skills

Communication skills

Vendor management

Facility management

Billing & documentation

MS Office

Education

Graduate in any discipline

MBA/PG in Administration preferred

Tools

MS Office

Job description

• Manage overall office administration and ensure smooth daily operations
• Handle facility management including housekeeping, security, and maintenance
• Coordinate with vendors for AMC, repairs, procurement, and service contracts
• Maintain office assets, inventory, and records
• Supervise front office operations and support staff
• Manage travel arrangements, guest house bookings, and logistics
• Ensure compliance with company policies, safety standards, and statutory requirements
• Handle billing, invoice processing, and basic documentation
• Coordinate for office events, meetings, and employee engagement activities
• Support HR/Admin in onboarding, documentation, and employee support activities
• Monitor utility usage and optimize operational costs

Key Skills Required:

• Strong organizational and multitasking abilities
• Excellent communication and coordination skills
• Vendor management and negotiation skills
• Knowledge of facility management practices
• Basic understanding of billing, documentation, and compliance
• Proficiency in MS Office (Excel, Word, Outlook)

Preferred Qualifications:

• Graduate in any discipline (MBA/PG in Administration preferred)
• Experience in corporate office / facility management environment

Other Requirements:

• Ability to handle pressure and meet deadlines
• Good problem-solving and decision-making skills