Admin Executive

ARC Document Solutions; Kolkata District; On-site; INR 280,000 - 420,000; Full time

Job summary

ARC Document Solutions in Kolkata is seeking an Admin Executive to manage day-to-day administrative and facility operations. The role focuses on coordinating office services, upkeep, transport, cafeteria, and general administrative activities to ensure smooth functioning.

You will liaise with internal teams and external vendors, supervise housekeeping and cafeteria services, manage office supplies, seating, meeting rooms, and asset records.

Qualifications

• Strong office administration and coordination experience.
• Experience in facility management and vendor coordination.
• Knowledge of housekeeping, transport, and cafeteria management.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate with internal teams and external vendors for administrative requirements.
• Oversee housekeeping services and ensure office cleanliness and hygiene standards.
• Manage facility-related activities, including maintenance, repairs, and office infrastructure.
• Coordinate with vendors for facility management, office supplies, and equipment maintenance.
• Supervise cafeteria/canteen operations and ensure quality service for employees.
• Handle employee transport coordination and resolve transport-related issues.
• Maintain records related to administration, vendor contracts, invoices, and asset management.
• Monitor inventory of office stationery, pantry supplies, and other consumables.
• Coordinate seating arrangements, workstation allocation, and meeting room management.
• Support office events, employee engagement activities, and other administrative initiatives.
• Ensure compliance with company policies and safety guidelines related to facilities and administration.
• Liaise with security, housekeeping, transport, and other service providers for seamless operations.

Skills

Office administration

Coordination

Vendor management

Housekeeping

Transport management

MS Office

Education

Bachelor's degree

Job description

Job Description Admin Executive

Location: Kolkata Shift: Rotational Shift

Job Summary

We are looking for a proactive and organized Admin Executive to manage day-to-day administrative and facility operations. The ideal candidate should have strong coordination skills and be capable of ensuring the smooth functioning of office infrastructure, housekeeping, transport, cafeteria, and other administrative activities.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.


• Coordinate with internal teams and external vendors for administrative requirements.


• Oversee housekeeping services and ensure office cleanliness and hygiene standards are maintained.


• Manage facility-related activities, including maintenance, repairs, and office infrastructure.


• Coordinate with vendors for facility management, office supplies, and equipment maintenance.


• Supervise cafeteria/canteen operations and ensure quality service for employees.


• Handle employee transport coordination and resolve transport-related issues.


• Maintain records related to administration, vendor contracts, invoices, and asset management.


• Monitor inventory of office stationery, pantry supplies, and other consumables.


• Coordinate seating arrangements, workstation allocation, and meeting room management.


• Support office events, employee engagement activities, and other administrative initiatives.


• Ensure compliance with company policies and safety guidelines related to facilities and administration.


• Liaise with security, housekeeping, transport, and other service providers for seamless operations.

Required Skills

• Strong office administration and coordination skills.


• Experience in facility management and vendor management.


• Knowledge of housekeeping, cafeteria/canteen, and transport management.


• Excellent communication and interpersonal skills.


• Good organizational and multitasking abilities.


• Proficiency in Microsoft Office (Excel, Word, Outlook).


• Ability to work independently and in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree in any discipline.


• 25 years of experience in Office Administration, Facility Management, or a similar role.


• Experience handling vendors and administrative operations in a corporate environment is preferred.

Work Schedule

• Location: Kolkata


• Shift: Rotational Shift


• Working Days: Monday to Saturday (as per business requirements)