Admin Manager/Front Office - Bangalore | BFSI

One Story; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Job summary

One Story is seeking an proactive and organized Admin Manager/Front Office to handle day-to-day office administration, front-office operations, facilities, vendor coordination, and records. The role requires strong coordination and communication skills to support a smooth office environment.

The ideal candidate will manage onboarding/offboarding, vendor relations, and maintain accurate documentation, while ensuring efficient operation of office services and logistics.

Qualifications

• Graduate in any discipline; relevant administration/facilities qualification will be an advantage.
• 2+ years of experience in administration/front office/facilities.
• Experience handling vendors, AMCs, inventory, bills, and employee facilities preferred.
• Excellent verbal and written communication.
• Strong coordination and organizational skills.
• Proficient with MS Office and documentation.

Responsibilities

• Manage day-to-day office administration and front-office operations.
• Coordinate vendor activities and maintain records.
• Oversee courier distribution and ID/visiting/RFID card printing.
• Monitor CCTV and coordinate with teams for issues.
• Coordinate office maintenance for IT, CCTV, AC, UPS, etc.
• Manage utility bills and office rent records.
• Arrange onboarding and offboarding kits for employees.
• Coordinate employee transportation and track services.
• Maintain travel expenses and reimbursement documentation.

Skills

Administrative skills

Communication

Vendor coordination

Multi-tasking

Microsoft Excel

Microsoft Office

Record keeping

Detail oriented

Tools

Microsoft Excel

Job description

Job Title: Admin Manager/ Front Office
Department: Administration
Employment Type: Full-Time
Experience: 2+ Years

Job Summary

We are looking for a proactive and organized Administration Manager/Front Office to manage day-to-day office administration, front-office operations, facilities, vendor coordination, office maintenance, employee support, and administrative records. The ideal candidate should have strong coordination, communication, and organizational skills with the ability to handle multiple administrative responsibilities efficiently.

Key Responsibilities

• / Front Officehem to the appropriate departments or individuals.
• Manage courier distribution and related records.
• Coordinate printing and maintain records of ID cards, visiting cards, and RFID cards.
• Monitor CCTV cameras and coordinate with relevant teams for any issues.
• Coordinate office maintenance requirements related to computers, telephones, CCTV, AC, carpentry, UPS, and batteries.
• Manage and coordinate utility bills, including telephone, electricity, credit card bills, property tax receipts, and office rent.
• Arrange and maintain employee onboarding and offboarding kits.
• Coordinate employee transportation, including tracking and monitoring transportation services.
• Maintain records of travel expenses and reimbursement-related documentation.

Required Skills

• Strong administrative and organizational skills.
• Excellent verbal and written communication.
• Good vendor and stakeholder coordination skills.
• Ability to manage multiple tasks and priorities.
• Basic knowledge of MS Office / Microsoft Excel and documentation.
• Good record-keeping and documentation skills.
• Attention to detail and problem-solving ability.
• Ability to independently manage routine office administration activities.

Preferred Candidate Profile

• Graduate in any discipline; relevant administration/facilities qualification will be an advantage.
• Prior experience in office administration, front office, facilities management, or workplace administration.
• Candidates with experience handling vendors, office maintenance, AMCs, inventory, bills, and employee facilities will be preferred.

Skills: vendor management,documentation,front office,office administration,maintenance,facilities management,administrative