Admin & HR Operations

Syren Technologies; Hyderabad; On-site; INR 500,000 - 650,000; Full time

Job summary

Syren Technologies in Hyderabad is seeking an experienced administrator to manage day-to-day office operations, employee support, and HR activities. You will coordinate travel, onboarding, asset management, and communications, ensuring compliance and smoothness of workplace processes.

The role requires 3–5 years in administration/HR, strong communication skills, and the ability to work with multiple vendors and internal teams.

Qualifications

• 3 to 5 years experience in administration and HR operations.
• Experience managing office operations, travel desk, IT asset management, and insurance processes.
• Strong communication and coordination with multiple stakeholders.

Responsibilities

• Manage day-to-day administration and office operations.
• Coordinate travel bookings, onboarding/offboarding, and employee events.

Skills

Verbal communication

Written communication

Office suite

Ownership

Education

BBA/MBA

Tools

MS Office

Job description

Overview:

To manage day-to-day administrative functions, employee support operations, workplace coordination, and HR activities; to ensure smooth office operations, enhance employee experience, and support organizational compliance and engagement initiatives.

Experience Range: 3 to 5 Years

Key Responsibilities

1. Administration & Office Operations

• Manage overall office administration and daily operational activities.
• Handle office stationery procurement and inventory management.
• Maintain petty cash and track administrative expenses.
• Process purchase invoices and vendor bills.
• Coordinate courier services, including employee exit return couriers.
• Manage office SIM cards, mobile devices, and related documentation.
• Order and maintain office supplies, consumables, groceries, and pantry items.
• Handle office documentation, certificates, and official records.
• Coordinate office signboards, posters, and workplace communication materials.
• Roll out official announcements, daily updates, and company-wide communications.

2. Travel Desk & Employee Coordination

• Arrange employee travel, including flight/train ticket bookings and accommodation.
• Coordinate official lunch/dinner bookings and employee outings.
• Support client visits and hospitality arrangements for internal and external meetings.
• Manage welcome kits, gifts, and event-related distributions.

3. Finance & Expense Coordination

• Process employee reimbursement and expense claims.
• Coordinate insurance claims and documentation.
• Track and manage vendor quotations and payments.
• Ensure timely settlement and recordkeeping of all administrative expenses.

4. Infrastructure & Facility Management

• Monitor office infrastructure and resolve facility-related issues.
• Coordinate maintenance of:
• Fire extinguishers
• Biometric systems
• Intercom systems
• CCTV backups
• Access control systems
• Coffee machines
• Housekeeping and pest control
• Security operations
• Manage office seating arrangements and workplace readiness.
• Support identification and setup of new office spaces.
• Coordinate with Fire & Rescue teams and ensure workplace safety compliance.
• Act as BCP (Business Continuity Plan) Coordinator.

5. IT Asset & Access Management

• Coordinate laptop and monitor allocation for employees.
• Handle employee ID cards and building access cards.
• Provide login credentials and onboarding access support.
• Maintain employee access records and verify access management tools/data.

6. Insurance Management

• Manage employee and company insurance processes, including:
• Group Medical Coverage (GMC)
• Group Personal Accident (GPA)
• Cyber Security Insurance
• Company Insurance
• Coordinate additions, deletions, and policy updates.

7. Social Media & Internal Branding

• Upload and manage company posts on:
• HRMS/keka
• LinkedIn
• Facebook
• Support employer branding and employee engagement initiatives.

8. HR Operations & Employee Lifecycle Management

• Support onboarding and induction activities.
• Handle employee exit formalities and documentation.
• Prepare employee-related letters and HR documents.
• Manage roster planning and skill matrix updates.
• Coordinate employee bank account opening processes.
• Support PMS activities as SPOC.
• Conduct organization-wide coordination for:
• Timesheets
• PMS reminders
• HR announcements
• Employee communications
• Ensure employee support and query resolution.
• Drive employee engagement activities, celebrations, and festival events.
• Assist in policy drafting and HR documentation updates.

Preferred Attributes

• BBA/MBA
• Excellent verbal and written communication skills.
• Office Suite: Word, Excel, and PowerPoint
• High ownership.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently and coordinate with multiple stakeholders and vendors.
• Problem-solving mindset with attention to detail.