Walk-in | Administration Executive

Bora And Bora Technologies; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Bora And Bora Technologies in Pune seeks an experienced Administrative Executive to oversee day-to-day administrative operations, employee facilities, travel, events, and office infrastructure. The role requires coordination with senior management and external vendors to ensure smooth workplace operations.

The candidate should have strong English communication, excellent organizational skills, and the ability to handle multiple tasks under pressure in a large organisation setting.

Qualifications

• 39 years of relevant experience in administration, facilities, corporate administration, or office management.
• Experience in large organisations with 400+ employees preferred.
• Ability to independently manage multiple administrative functions.
• Excellent spoken and written English communication.

Responsibilities

• Manage domestic and international travel bookings including flights, trains, and transportation.
• Handle hotel bookings, accommodation, guest arrangements, and travel itineraries.
• Plan and coordinate corporate events, meetings, conferences, and employee engagement activities.
• Manage office facility and infrastructure operations including housekeeping, security, and maintenance.
• Maintain petty cash, expenses, and supporting documentation.
• Maintain inventory, vendors, maintenance records, and administrative documents.

Skills

Administrative experience

Vendor management

MS Office

Excel

Communication skills

Tools

MS Office Suite

Email tools

Documentation tools

Job description

About the Role

We are looking for an experienced and highly organised Administrative Executive to manage day-to-day administrative operations, employee facilities, travel, events, office infrastructure, and general support services.

The ideal candidate should have experience working with a large organisation with 400+ employees, possess strong coordination and communication skills, and be capable of independently managing multiple administrative functions.

Key Responsibilities

• Manage domestic and international travel bookings, including flights, trains, cabs, and transportation arrangements.
• Handle hotel bookings, accommodation, guest arrangements, and travel itineraries for employees and management.
• Plan and coordinate corporate events, meetings, conferences, employee engagement activities, and other office events.
• Manage overall office facility and infrastructure operations.
• Coordinate housekeeping, pantry, security, office boys/support staff, and other facility-related services.
• Handle office maintenance, including electrical, plumbing, furniture, AC, equipment, civil and other repair requirements.
• Maintain and manage petty cash, day-to-day administrative expenses, bills, and supporting documentation.
• Manage office inventory, stationery, consumables, furniture, equipment, and other administrative assets.
• Maintain proper records of inventory, vendors, maintenance activities, expenses, and administrative documents.
• Coordinate with vendors, contractors, service providers, hotels, travel agencies, and other external agencies.
• Ensure timely renewal and maintenance of AMC, service contracts, office utilities, and facility-related requirements.
• Manage staff welfare activities and ensure employees receive necessary administrative support.
• Handle and coordinate employee grievances related to administration, facilities, housekeeping, transport, workplace amenities, etc.
• Ensure the office premises are maintained in a clean, safe, organised, and employee-friendly condition.
• Support HR and management in employee engagement programs, celebrations, meetings, and special initiatives.
• Monitor administrative expenses and ensure cost-effective utilisation of resources.
• Prepare regular administrative reports, MIS, expense statements, inventory reports, and maintenance records.
• Handle any other administrative responsibilities assigned by management.

Candidate Profile

• 39 years of relevant experience in administration, facilities, corporate administration, or office management.
• Candidates with experience in large organisations having 400+ employees will be preferred.
• Prior experience managing multiple administrative functions independently is highly desirable.
• Male candidate preferred.
• Excellent spoken and written English communication skills.
• Strong coordination, negotiation, vendor-management, and interpersonal skills.
• Good knowledge of MS Office / Excel, email communication, documentation, and administrative reporting.
• Should be well-organised, proactive, responsible, and capable of handling multiple tasks simultaneously.
• Should have a problem-solving attitude and the ability to work under pressure.
• Strong attention to detail and ability to maintain confidentiality.
• Should be comfortable coordinating with senior management, employees, vendors, and external service providers.

Key Competencies

Administration | Facility Management | Travel & Hotel Management | Event Management | Vendor Management | Inventory Management | Petty Cash | Maintenance | Employee Welfare | Grievance Handling | Coordination | Communication