Office Administrator

Macnica Cytech India; Bengaluru; On-site; INR 350,000 - 700,000; Full time

Job summary

Macnica Cytech India in Bengaluru seeks a proactive Administration & HR Support professional to streamline office operations, handle travel, vendor relations, and document management.

You will coordinate recruitment, onboarding/offboarding, expense claims, meetings, and training records, ensuring accuracy and confidentiality, with a focus on cost-conscious sourcing and independent, reliable work.

Qualifications

• Bachelor's degree in Commerce or Business Administration required.
• 2–5 years of experience in office administration or HR administration.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide high-quality administrative support to employees and office operations.
• Oversee daily office operations to ensure a clean, organized work environment.
• Prepare and organize shipping documentation and logistics paperwork.
• Manage vendor relationships and liaise with external suppliers and service providers.
• Handle monthly expense claims including utilities and rentals.
• Coordinate domestic and international travel arrangements with cost-conscious options.
• Schedule and coordinate meetings.
• Maintain accurate administrative reports and company databases.
• Support recruitment processes to meet staffing needs and onboarding/offboarding.

Skills

Office admin

HR admin

Attention to detail

Multitasking

Vendor negotiation

Confidentiality

MS Office

Independent work

Education

Bachelor's degree in Commerce or Business Administration

Tools

Microsoft Office

Job description

Role & responsibilities

• Provide high-quality administrative support to employees, contributing to effective and professional office operations.
• Oversee daily office operations, ensuring a clean, organized, well-equipped, and efficient working environment.
• Prepare, maintain, and organize shipping documentation, including documents required for shipment clearance and logistics activities.
• Manage vendor relationships, monitor service performance, and act as the primary liaison between the company and external suppliers and service providers.
• Manage monthly expense claims, including office utility bills, rental payments, and other administrative expenses, ensuring accurate and timely submissions.
• Manage domestic and international travel arrangements for employees, including flights, accommodation and transportation, while seeking cost-effective options.
• Schedule and coordinate meetings effectively.
• Prepare, compile, and maintain accurate administrative reports and update company databases.
• Coordinate overall recruitment process to meet manpower requirement of the company.
• Support employees training and development activities and maintain training records.
• Coordinate employee onboarding and offboarding processes.
• Assist in organizing employee engagement activities and company events.
• Support the company with ad hoc administrative duties and projects as required.

Preferred candidate profile

• Bachelors Degree and above in Commerce or Business Administration
• At least 2-5 years of experience in office administration, HR administration, or a similar role.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong vendor negotiation and relationship-management skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office and general office administration systems.
• Proactive, dependable, and able to work independently with minimal supervision.