Administration Head-Gurgaon

Seeds Fincap; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

Seeds Fincap in Gurugram seeks an experienced Administrative Manager to oversee all admin operations and lead support services from housekeeping to security and facilities. The role includes managing contracts, travel arrangements, and budget controls to ensure smooth office functioning.

The candidate will coordinate with vendors, monitor utility use, and ensure safety, cleanliness, and compliant practices across the workplace. Experience in MIS reporting is a plus.

Qualifications

• Experience in facility & vendor management with cost control.
• Experience overseeing housekeeping and security operations.
• Administration of transport, canteen, and facilities services.
• Maintaining asset and inventory records with accuracy.
• Ability to monitor budgets and control costs effectively.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Strong communication and coordination with teams and vendors.
• Good problem solving and time management skills.

Responsibilities

• Manage and oversee overall administrative operations.
• Supervise housekeeping, security, canteen, transport, and facility management.
• Coordinate office maintenance and repair activities.
• Maintain office assets, furniture, and inventory records.
• Handle vendor selection, negotiations, and service contracts.
• Monitor utility consumption and administrative expenses.
• Ensure workplace cleanliness, safety, and employee facilities.
• Manage contract labour and related administrative activities.
• Coordinate travel arrangements, accommodation, and guest management.
• Prepare monthly MIS reports and administrative budgets.
• Support internal audits and administrative documentation.
• Ensure compliance with company policies and statutory requirements.

Skills

Facility & Vendor Management

Housekeeping & Security Management

Transport & Canteen Administration

Asset & Inventory Management

Budget Control & Cost Management

MS Office Excel, Word & PowerPoint

Strong Communication & Coordination

Problem Solving & Time Management

Job description

Key Responsibilities

• * Manage and oversee overall administrative operations
• * Supervise housekeeping, security, canteen, transport, and facility management
• * Coordinate office maintenance and repair activities
• * Maintain office assets, furniture, and inventory records
• * Handle vendor selection, negotiations, and service contracts
• * Monitor utility consumption and administrative expenses
• * Ensure workplace cleanliness, safety, and employee facilities
• * Manage contract labour and related administrative activities
• * Coordinate travel arrangements, accommodation, and guest management
• * Prepare monthly MIS reports and administrative budgets
• * Support internal audits and administrative documentation
• * Ensure compliance with company policies and statutory requirements

Required Skills

• * Facility & Vendor Management
• * Housekeeping & Security Management
• * Transport & Canteen Administration
• * Asset & Inventory Management
• * Budget Control & Cost Management
• * MS Office Excel, Word & PowerPoint
• * Strong Communication & Coordination Skills
• * Problem Solving & Time Management

Key Competencies

• * Leadership & Teamwork
• * Planning & Organizing
• * Decision Making
• * Attention to Detail
• * Customer Service Orientation