Administration Head

KENT; Dadri; On-site; INR 1,800,000 - 2,700,000; Full time

Job summary

Kent RO Systems Limited is seeking a Head of Administration to lead facility, guest house, and service operations from the head office in Noida. The role drives compliance, safety, vendor management, and cost efficiency across all premises including factories and guest houses.

The candidate should bring MBA in Administration, 12–18 years of leadership experience in multi-site administration and a proven ability to manage budgets, contracts, and diverse support services.

Qualifications

• Graduate / MBA preferred for Administration / Facilities management.
• 12-18 years of experience in administration/facility management, with leadership roles.
• Experience managing multi-site operations (corporate offices and manufacturing units) preferred.

Responsibilities

• Oversee building, facility, and infrastructure management across all company premises.
• Coordinate with plant heads on security, safety, and support services.
• Manage guest houses, properties, leases, and asset records; handle related legal matters.
• Supervise housekeeping, cafeteria, and horticulture services to ensure high standards.
• Lead budgeting, cost control, policies, SOPs, and vendor contracts.

Skills

Leadership

Vendor management

Regulatory compliance

Budgeting

Communication

Problem solving

Team management

Education

MBA in Admin

Graduate

12-18 years experience

Job description

Job Description: Head of Administration Department

Company: Kent RO Systems Limited

Location: Head Office, Noida

Department: Administration

Job Summary

The Head of Administration is responsible for leading and overseeing all administrative functions across the organization, including facility and infrastructure management, property and asset upkeep, and support services. The role ensures smooth day-to-day operations, a well-maintained work environment, cost efficiency, and compliance across all company premises including the head office, factories, and guest houses.

Key Roles & Responsibilities

Building & Facility Management

• Oversee maintenance, upkeep, and operations of the head office and all company buildings
• Manage electrical, HVAC, plumbing, civil, and general facility systems
• Ensure statutory compliance, safety, and security across premises
• Liaise with vendors, contractors, and service providers for repairs and upgrades

Factory Administration

• Manage administrative operations and infrastructure across all manufacturing units
• Coordinate with plant heads on facility requirements, security, and support services
• Ensure adherence to safety norms, regulatory compliance, and statutory requirements

Guest House & Property Management

• Oversee company-owned guest houses, ensuring proper upkeep, hospitality standards, and readiness
• Manage company properties, leases, documentation, and asset records
• Handle property-related legal, statutory, and municipal matters

Housekeeping

• Supervise housekeeping teams and ensure high standards of cleanliness and hygiene across all premises
• Manage housekeeping vendors, staffing, schedules, and quality audits

Cafeteria Management

• Oversee cafeteria operations, food quality, hygiene, and vendor management
• Ensure timely service, cost control, and employee satisfaction with catering services

Horticulture Management

• Manage landscaping, gardens, and green areas across all campuses
• Supervise horticulture staff and vendors to maintain aesthetics and upkeep

General Administration

• Manage budgets, cost control, and administrative expenditure
• Develop and enforce administrative policies, processes, and SOPs
• Lead, mentor, and manage the administration team
• Oversee vendor contracts, negotiations, and service-level agreements
• Handle security management, transport/fleet coordination, and space planning
• Manage AMC contracts, procurement of admin assets, and inventory

Key Skills & Competencies

• Strong leadership and team management abilities
• Proven experience in multi-location facility and administrative management
• Vendor management and negotiation skills
• Knowledge of statutory compliance and regulatory requirements
• Budgeting and cost-optimization expertise
• Excellent coordination, communication, and problem-solving skills

Qualification & Experience

• Graduate / Postgraduate (MBA in Administration/Facilities Management preferred)
• 1218 years of experience in administration/facility management, with significant experience in a leadership role
• Experience managing multi-site operations (corporate offices and manufacturing units) preferred