Administration Executive - Payments & Operations

Hireginie Talent Cloud; Bengaluru; On-site; INR 350,000 - 500,000; Full time

Job summary

Hireginie Talent Cloud in Bangalore is seeking an Admin Executive to manage and process payments for the admin function, including vendor payments, petty cash, reimbursements, and expense tracking.

The role requires a detail-oriented professional with 1–3 years in admin operations, proficiency in Excel/Sheets, and familiarity with ERP/accounting tools like Tally, SAP, or Zoho; strong communication in English and Kannada/Hindi is preferred.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, or a related field.
• 1–3 years in admin operations, accounts payable, or similar role.
• Experience with vendor payments or petty cash preferred.

Responsibilities

• Process vendor, supplier, and utility payments accurately and on time.
• Coordinate with the Finance team for payment approvals and bank transfers.
• Maintain petty cash and advance registers on a daily/weekly basis.
• Prepare payment vouchers, purchase orders, and supporting documentation.
• Track and follow up on pending payments and resolve discrepancies.
• Maintain systematic records of all admin payments, invoices, and receipts.
• Ensure proper filing (physical and digital) for audits and internal reviews.
• Assist in month-end and year-end reconciliation activities.
• Ensure adherence to company policies and finance SOPs.
• Liaise with vendors, service providers, and internal stakeholders for payment-related queries.
• Support the admin team in facility management, procurement coordination, and office operations.
• Raise GRNs (Goods Receipt Notes) and coordinate with the Procurement team.
• Assist in preparing MIS reports and expense summaries for management review.

Skills

MS Excel

Google Sheets

VLOOKUP

Pivot Tables

Education

Bachelor’s degree in Commerce, Business Administration, or a related field

Tools

Tally

SAP

Zoho

Job description

About Our Client:

Our client is one of Indias leading asset-backed digital lending fintech platforms, focused on making credit more accessible, convenient, and transparent for Indian consumers. The company leverages technology to unlock the value of Indias large gold market and is transforming the traditional gold-loan ecosystem through innovative financial products, advanced technology, and an automated, asset-light supply chain.

Designation: Admin Executive Payments & Operations

Location: HSR Layout, Bangalore

Education: Bachelor’s degree in Commerce, Business Administration, or a related field

Experience: 1 – 3 years of experience in admin operations, accounts payable, or a similar role

About the Role:

We are looking for a detail-oriented and proactive Admin Executive to join our Bangalore team. The primary responsibility of this role is to manage and process payments for the administrative function — including vendor payments, petty cash, reimbursements, and operational expense tracking. The ideal candidate is organized, trustworthy, and comfortable working cross-functionally with Finance, Procurement, and Facilities teams.

Roles & Responsibilities:

Payment Processing:

• Process vendor, supplier, and utility payments accurately and on time.
• Coordinate with the Finance team for payment approvals and bank transfers.
• Maintain and reconcile petty cash and advance registers on a daily/weekly basis.
• Prepare payment vouchers, purchase orders, and supporting documentation.
• Track and follow up on pending payments and resolve discrepancies.

Record Keeping & Compliance:

• Maintain systematic records of all admin payments, invoices, and receipts.
• Ensure proper filing (physical and digital) for audits and internal reviews.
• Assist in month-end and year-end reconciliation activities.
• Ensure adherence to company policies and finance SOPs.

Coordination & Support:

• Liaise with vendors, service providers, and internal stakeholders for payment-related queries.
• Support the admin team in facility management, procurement coordination, and office operations.
• Raise GRNs (Goods Receipt Notes) and coordinate with the Procurement team.
• Assist in preparing MIS reports and expense summaries for management review.

Requirements:

• Bachelor’s degree in Commerce, Business Administration, or a related field.
• 1 – 3 years of experience in admin operations, accounts payable, or a similar role.
• Prior exposure to handling vendor payments or petty cash management is preferred.
• Proficiency in MS Excel and Google Sheets (VLOOKUP, pivot tables, basic formulas).
• Working knowledge of ERP/accounting tools (Tally, SAP, Zoho, or similar).
• Strong attention to detail and numerical accuracy.
• Good communication skills in English and Kannada/Hindi.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.