Administration & Facilities Executive

Hireginie Talent Cloud; Mumbai, Hyderabad; On-site; INR 350,000 - 480,000; Full time

Job summary

Hireginie Talent Cloud is seeking an Administration Executive to lead office setup and facility operations across multiple locations in India. The role involves identifying new office sites, onboarding vendors, coordinating with landlords, and ensuring smooth admin processes, security, and workplace management.

The ideal candidate has 1-2 years in administration or facilities, hands-on facility management, vendor negotiation skills, and strong ownership with an ability to work with internal

Qualifications

• 1-2 years of experience in administration / facility management.
• Experience in office setup, vendor management, and landlord coordination.
• Ability to manage multi-location / branch operations.
• Hands-on in facility management (housekeeping, security, utilities).
• Exposure to logistics, procurement, and expense management.
• Strong stakeholder coordination and problem-solving skills.
• High ownership and execution focus.

Responsibilities

• Identify and evaluate new office locations, negotiate terms with landlords.
• Coordinate with civil vendors for office setup, including construction of strong rooms and infrastructure readiness.
• Oversee day-to-day administrative operations across assigned branches to ensure smooth functioning.
• Manage vendor coordination for procurement, maintenance, and other administrative services.
• Support legal coordination for lease renewals, agreements, and documentation.
• Handle logistics operations, including courier management, consumables, and asset movement.
• Monitor branch expenses and ensure adherence to allocated budgets.
• Collaborate with cross-functional teams to address regional and operational requirements.
• Manage facility operations, including housekeeping, security, and utilities.

Skills

Vendor management

Coordination

Negotiation

Ownership

Problem solving

Office administration

Facility management

Multi-location ops

Budget tracking

Logistics management

Education

Graduation

Job description

About Our Client:

Our client is one of Indias leading asset-backed digital lending fintech platforms, focused on making credit more accessible, convenient, and transparent for Indian consumers. The company leverages technology to unlock the value of Indias large gold market and is transforming the traditional gold-loan ecosystem through innovative financial products, advanced technology, and an automated, asset-light supply chain.

Designation: Administration Executive

Location: Hyderabad, Mumbai

Education: Any Graduation

Experience: 1-2 years of experience in administration / facility management

About the Role:

We are seeking a highly driven Admin Executive to lead office setup and administration initiatives, including identifying new office locations, onboarding vendors, and managing facility operations. The role will involve working closely with internal teams and external partners to ensure smooth execution of administrative processes, security arrangements, and workplace management. The ideal candidate should demonstrate strong ownership, problem-solving ability, and a hands-on approach to managing end-to-end admin and facility- related activities in a fast-paced environment.

Roles & Responsibilities:

• Identify and evaluate new office locations, and negotiate commercial terms with landlords
• Coordinate with civil vendors for office setup, including construction of strong rooms and infrastructure readiness
• Oversee day-to-day administrative operations across assigned branches to ensure smooth functioning
• Manage vendor coordination for procurement, maintenance, and other administrative services
• Support legal coordination for lease renewals, agreements, and documentation
• Handle logistics operations, including courier management, consumables, and asset movement
• Monitor branch-level expenses and ensure adherence to allocated budgets
• Collaborate with cross-functional teams to address regional and operational requirements
• Manage facility operations, including housekeeping, security, and utilities.

Requirements:

• 1-2 years of experience in administration / facility management
• Experience in office setup, vendor management, and landlord coordination
• Ability to manage multi-location / branch operations
• Hands-on in facility management (housekeeping, security, utilities)
• Exposure to logistics, procurement, and expense management
• Strong stakeholder coordination and problem-solving skills
• High ownership and execution focus

Desired Skill Set:

• Strong vendor management and negotiation skills
• Good understanding of facility and office administration
• Ability to manage multiple locations/branches simultaneously
• Strong coordination and stakeholder management skills
• Basic knowledge of commercial agreements and documentation
• Good budget tracking and expense management ability
• Proactive, detail-oriented, and problem-solving mindset