Administration Executive / Front Office Executive

Net2Source LLP; Devanahalli; On-site; INR 360,000 - 600,000; Full time

Job summary

Net2Source LLP seeks an Administration Executive / Front Office Executive to manage front desk operations, visitor management, facility administration and daily office support across PAN India. The role demands strong communication, organization and multitasking abilities with a hands-on approach to coordinate vendors and office services.

The ideal candidate has 2–5 years of experience in administration, is proficient in MS Office, and can handle onboarding, asset verification and safety

Qualifications

• 2–5 years of experience in Administration, Facilities or Front Office operations.
• Strong communication and interpersonal skills.
• Excellent organizational, coordination and multitasking abilities.
• Experience in visitor management, office administration and vendor coordination.
• Knowledge of inventory management and procurement processes.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to prepare MIS reports and maintain documentation.
• Experience with facility management systems or procurement portals is a plus.
• Ability to work independently while coordinating with multiple stakeholders.

Responsibilities

• Manage front desk operations, greet visitors, issue badges and maintain visitor records.
• Handle incoming calls, couriers, mail, express packages and office correspondence.
• Ensure reception area and spaces are clean, organized and presentable.
• Coordinate meeting room bookings and conference calls.
• Monitor facilities and coordinate with housekeeping, security, pantry and maintenance.
• Supervise outsourced staff such as housekeeping and security.
• Manage office supplies, pantry items and inventory records.
• Coordinate food services, vending, cafeteria operations and vendor support.
• Issue work permits and gate passes, maintain compliance documents.
• Handle inward/outward courier services and related records.
• Support onboarding with workstations and access badges.
• Maintain distribution lists and desk phone extensions.
• Assist in asset verification and inventory management.
• Monitor first aid and safety inventories; support evacuation drills.
• Generate MIS reports related to facilities and administration.
• Provide admin support during events and recruitment drives.
• Support P2P activities through procurement portal.
• Ensure adherence to company policies and safety procedures.

Skills

Front Office Operations

Communication Skills

Organizational Skills

Visitor Management

Vendor Coordination

Procurement Portals

MS Office

MIS Reporting

Independent Coordination

Education

Bachelor's in Business Administration

Bachelor's in Commerce

Hospitality background (nice to have)

Tools

Microsoft Office

Procurement Portals

Job description

Job Title: Administration Executive / Front Office Executive

Experience: 2 to 5 Years
Location: PAN India

Job Description:

We are seeking a proactive and detail-oriented Administration Executive / Front Office Executive to manage front office operations, visitor management, facility administration, and day-to-day office support. The ideal candidate should possess excellent communication, organizational, and coordination skills while ensuring a professional workplace experience for employees and visitors.

Key Responsibilities:

• Manage front desk operations, including greeting visitors, issuing visitor badges, and maintaining visitor records.
• Handle incoming calls, couriers, mail, express packages, and office correspondence.
• Ensure the reception area and common office spaces are clean, organized, and presentable at all times.
• Coordinate meeting room bookings and arrange conference calls as requested.
• Monitor office facilities and coordinate with housekeeping, security, pantry, and maintenance teams to ensure smooth daily operations.
• Supervise outsourced staff, including housekeeping personnel, office assistants, and security guards.
• Manage office supplies, stationery, pantry items, cleaning materials, and maintain inventory records.
• Coordinate food services, vending machines, cafeteria operations, and vendor support activities.
• Issue work permits, gate passes, and maintain related compliance documentation.
• Handle inward and outward courier services and maintain associated records.
• Support onboarding activities by preparing workstations, arranging access badges, and ensuring readiness for new employees.
• Maintain employee distribution lists, desk phone extension lists, and other administrative records.
• Assist in physical verification of office assets and inventory management.
• Monitor first aid supplies, emergency equipment, and safety-related inventories.
• Support workplace safety initiatives, emergency evacuation drills, and compliance activities.
• Generate and maintain daily, weekly, and monthly MIS reports related to facilities, administration, inventory, and office operations.
• Provide administrative support during corporate events, employee engagement initiatives, and recruitment drives.
• Handle Procure-to-Pay (P2P) activities through the organization's procurement portal.
• Ensure adherence to company policies, safety standards, and administrative procedures.

Required Skills:

• 2 to 5 years of experience in Administration, Facilities Management, Front Office, or Office Operations.
• Strong communication and interpersonal skills.
• Excellent organizational, coordination, and multitasking abilities.
• Experience in visitor management, office administration, and vendor coordination.
• Knowledge of inventory management and procurement processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to prepare MIS reports and maintain administrative documentation.
• Experience working with facility management systems or procurement portals is an added advantage.
• Ability to work independently while coordinating with multiple stakeholders.

Preferred Qualifications

• Bachelor's degree in Business Administration, Commerce, Hospitality, or a related discipline.
• Experience in corporate office administration or facilities management.
• Knowledge of workplace safety procedures and emergency response protocols will be an advantage.

Key Competencies

• Customer Service Orientation
• Administrative Coordination
• Vendor Management
• Facilities Management
• Inventory Control
• Documentation & Reporting
• Time Management
• Attention to Detail
• Problem Solving
• Team Collaboration