Administrative Executive

SGX Graphics; Chennai District; On-site; INR 223,000 - 391,000; Full time

Job summary

SGX Graphics in Chennai is seeking an Administrative Executive to oversee day-to-day office operations, coordinate calendars, meetings, travel arrangements, and vendor interactions. You will manage correspondence, maintain filing and MIS reports, ensure compliance with policies and safety standards, and support audits.

You will supervise support staff and handle budgeting and procurement. This role requires strong communication, organization, and multitasking abilities to keep the office running

Qualifications

• Experience in managing day-to-day office administration.
• Vendor and facility management responsibilities.
• Inventory, assets, and office supplies oversight.
• Travel, event coordination, and meeting logistics.
• Strong communication and coordination skills.

Responsibilities

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office activities in line with company policies and procedures.
• Manage calendars, appointments, meeting rooms, and conference facilities.
• Organize internal and external meetings, events, and travel arrangements.
• Handle correspondence, including emails, couriers, and official documentation.
• Coordinate with vendors for office maintenance, housekeeping, pantry, security, and other facility services.
• Supervise administrative support staff and monitor service delivery.
• Manage office supplies, stationery, pantry items, inventory, and office assets.
• Process vendor invoices, expense claims, and support administrative budgeting.
• Maintain office records, databases, filing systems, and MIS reports.
• Ensure compliance with company policies, statutory requirements, and workplace safety standards.
• Support audits and maintain compliance-related documentation.
• Provide administrative support to employees and management and handle day-to-day queries.

Skills

Office Administration

Facility & Vendor Management

Inventory & Asset Management

Travel & Event Coordination

Communication & Coordination Skills

Job description

Job Description:

Administrative Executive

Job category: Administration

Requisition number: ADMIN007637

Location: Chennai

Type: Full-time

Description

Key Responsibilities:

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office activities in line with company policies and procedures.
• Manage calendars, appointments, meeting rooms, and conference facilities.
• Organize internal and external meetings, events, and travel arrangements.
• Handle correspondence, including emails, couriers, and official documentation.
• Coordinate with vendors for office maintenance, housekeeping, pantry, security, and other facility services.
• Supervise administrative support staff and monitor service delivery.
• Manage office supplies, stationery, pantry items, inventory, and office assets.
• Process vendor invoices, expense claims, and support administrative budgeting.
• Maintain office records, databases, filing systems, and MIS reports.
• Ensure compliance with company policies, statutory requirements, and workplace safety standards.
• Support audits and maintain compliance-related documentation.
• Provide administrative support to employees and management and handle day-to-day queries.

Required Skills

• Office Administration
• Facility & Vendor Management
• Inventory & Asset Management
• Travel & Event Coordination
• Communication & Coordination Skills

Requirements