Administration Executive

Bachatt; Gurugram District; On-site; INR 300,000 - 460,000; Full time

Job summary

Bachatt is seeking an Administrative Executive to manage day-to-day office operations and ensure a smooth, well-run workplace. The role requires a proactive, organised individual who can juggle multiple tasks, coordinate with vendors and facilities, and support a growing team in a fast-paced environment.

The successful candidate will have 2-5 years of relevant experience, strong communication skills, and proficiency in MS Office and Google Workspace.

Qualifications

• 2-5 years of experience in administration or facilities management.
• Strong organisational and multitasking skills.
• Good verbal and written communication.
• Proficiency in MS Office and Google Workspace.

Responsibilities

• Manage daily office operations and maintain an organized workplace.
• Coordinate with vendors, service providers, and building management.
• Manage office supplies, inventory, and stationery.
• Arrange travel, meetings, and other logistics for employees.
• Coordinate facility maintenance, security, and housekeeping.
• Maintain administrative records, invoices, and documentation.
• Assist onboarding logistics and office access.
• Plan and coordinate office events and team gatherings.
• Track expenses and process vendor bills with finance.
• Address employee queries about facilities and support.
• Ensure compliance with office policies and a safe work environment.

Skills

Organizational skills

Coordination

Multitasking

Communication skills

MS Office

Google Workspace

Documentation

Vendor management

Attention to detail

Independent worker

Tools

MS Office Suite

Google Workspace

Job description

Job Description: Administrative Executive

Department: Administration / Operations
Experience: 2-5 Years
Employment Type: Full-time
Company: Bachatt

About the Role

We are looking for a proactive and organised Administrative Executive to manage day-to-day office operations and ensure the smooth functioning of administrative activities. The ideal candidate should have good communication and coordination skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage daily office operations and ensure the workplace is organised and well-maintained.
• Coordinate with vendors, service providers, and building management for office-related requirements.
• Manage office supplies, inventory, stationery, and other administrative resources.
• Handle travel bookings, meeting arrangements, and other logistical requirements for employees.
• Coordinate office maintenance, housekeeping, security, and other facility-related activities.
• Maintain administrative records, invoices, bills, and other relevant documentation.
• Assist with employee onboarding logistics, office access, and other administrative requirements.
• Support the planning and coordination of office events, employee engagement activities, and team gatherings.
• Track administrative expenses, process vendor bills, and ensure timely payments in coordination with the finance team.
• Address employee queries related to office facilities and administrative support.
• Ensure compliance with office policies and maintain a safe, comfortable, and efficient working environment.

Requirements

• 2-5 years of experience in administration, office management, or facilities management.
• Strong organisational, coordination, and multitasking skills.
• Good verbal and written communication skills.
• Proficiency in MS Office, Google Workspace, and basic documentation.
• Ability to coordinate with multiple stakeholders and manage vendors effectively.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and manage day-to-day responsibilities with minimal supervision.

Preferred Qualifications

• Experience working in a startup or fast-paced corporate environment.
• Prior experience managing office facilities, vendor coordination, and administrative operations.
• Strong ownership, a service-oriented mindset, and the ability to handle last-minute requirements.