Admin Executive

IPLIX Media; Delhi; On-site; INR 300,000 - 400,000; Full time

Benefits offered by this job

Health insurance

Paid sick time

Provident Fund

Job summary

IPLIX Media in Saket, Delhi is seeking an Office Administrator to manage day-to-day operations and ensure a smooth workplace. The role involves coordinating travel, handling pantry supplies, and maintaining office facilities.

The ideal candidate will have 2–4 years of relevant experience, strong organisational and communication skills, and proficiency in MS Office. This is an in-person role with health benefits and Provident Fund support.

Qualifications

• 2–4 years of experience in office administration, facilities management, or a similar role.
• Strong organisational, coordination, and time-management skills.
• Good communication and interpersonal skills.
• Ability to multitask and manage daily administrative requirements independently.
• Proficiency in MS Office and basic documentation and expense tracking.
• A proactive, detail-oriented approach with strong problem-solving skills.

Responsibilities

• Manage daily office operations and ensure the office is well-maintained.
• Coordinate travel bookings, hotel reservations, local transportation for employees and management.
• Oversee pantry operations and manage snacks, beverages, and refreshments.
• Maintain stationery and office supply inventory and track consumption.
• Coordinate with vendors and service providers for maintenance and other needs.
• Ensure cleanliness, hygiene, and upkeep of office premises and common areas.
• Coordinate with housekeeping staff for timely resolution of maintenance issues.
• Track office-related expenses and coordinate with Finance for payments.
• Assist employees with day-to-day administrative needs.
• Arrange meeting rooms, refreshments, and logistics for internal meetings and events.
• Maintain administrative records, vendor details, inventory logs, and related documentation.

Skills

Office administration

Facilities management

MS Office

Communication

Time management

Tools

MS Office

Job description

Role - Office Administrator
Location: Saket, Delhi
Experience: 2–4 Years

Role Overview

We are looking for a proactive and organised Office Administrator to manage day-to-day office operations and ensure the smooth functioning of the workplace. The ideal candidate should be efficient in handling administrative tasks, coordinating with vendors, and maintaining office facilities and supplies.

Key Responsibilities

• Office Administration: Manage daily office operations, ensure the office is well-maintained, and handle all administrative requirements.
• Travel & Flight Bookings: Coordinate flight bookings, hotel reservations, local transportation, and other travel arrangements for employees and management.
• Pantry & Snacks Management: Oversee pantry operations, manage snacks, beverages, and refreshments, and ensure timely replenishment of supplies.
• Stationery & Inventory: Maintain stationery and office supply inventory, track consumption, and ensure essential supplies are always available.
• Vendor Coordination: Coordinate with vendors and service providers for office maintenance, housekeeping, repairs, and other administrative requirements.
• Facility Management: Ensure cleanliness, hygiene, and upkeep of the office premises, pantry, meeting rooms, and common areas.
• Housekeeping & Maintenance: Coordinate with housekeeping staff and ensure timely resolution of office maintenance issues.
• Expense & Bill Management: Track office-related expenses, maintain bills and invoices, and coordinate with the Finance team for payments and reimbursements.
• Employee Support: Assist employees with day-to-day administrative needs and ensure a comfortable and well-equipped workplace.
• Meeting & Event Coordination: Arrange meeting rooms, refreshments, and logistics for internal meetings, team events, and office celebrations.
• Documentation & Records: Maintain administrative records, vendor details, inventory logs, and other relevant office documentation.
• General Coordination: Handle any other office-related administrative tasks required to ensure smooth day-to-day functioning.

Requirements

• 2–4 years of experience in office administration, facilities management, or a similar role.
• Strong organisational, coordination, and time-management skills.
• Good communication and interpersonal skills.
• Ability to multitask and manage daily administrative requirements independently.
• Proficiency in MS Office and basic documentation and expense tracking.
• A proactive, detail-oriented approach with strong problem-solving skills.

Pay: ₹300,000.00 - ₹400,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Saket, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office management: 2 years (Preferred)

Work Location: In person