Administration Executive

Captalent Hr; Chennai District; On-site; INR 200,000 - 320,000; Full time

Job summary

Captalent Hr is seeking an proactive Admin Executive Real Estate to support day-to-day administrative operations. The role requires strong organizational skills, meticulous records handling, and coordination with internal teams and clients.

The candidate will manage documentation, schedule meetings, and handle inquiries while ensuring compliance with company policies and filing standards. Excellent communication and multitasking abilities are essential for success.

Qualifications

• Experience in admin or real estate office environments is preferred.
• Excellent communication and organizational abilities are essential.
• Proficiency in MS Office (Excel, Word, PowerPoint) required or highly advantageous.
• CRM software knowledge is a plus.

Responsibilities

• Manage daily office administration and ensure smooth operations.
• Maintain property records, client databases, and documentation.
• Coordinate with sales, marketing, and legal teams for document processing.
• Prepare agreements, invoices, reports, and other administrative documents.
• Schedule meetings, site visits, and appointments.
• Handle incoming calls, emails, and client inquiries professionally.
• Maintain office supplies and coordinate with vendors.
• Organize and maintain digital and physical filing systems.
• Assist with data entry, MIS reports, and management reporting.
• Support HR and finance teams with administrative tasks when required.
• Ensure compliance with company policies and documentation standards.

Skills

Strong communication

Interpersonal skills

Organizational skills

Time management

MS Office proficiency

CRM software knowledge

Tools

CRM software

Job description

Role & Responsibilities

Job Title: Admin Executive Real Estate

Experience: 1 to 5 Years

Employment Type: Full-time

Gender: Female

Working Days: 6 days working (Tuesday week off) (Sunday working)

Job Summary

We are looking for a proactive and organized Admin Executive to support the day-to-day administrative operations of our real estate business. The ideal candidate should have excellent organizational skills, maintain accurate records, coordinate with internal teams and clients, and ensure smooth office operations.

Key Responsibilities

• Manage daily office administration and ensure smooth operations.
• Maintain property records, client databases, and documentation.
• Coordinate with sales, marketing, and legal teams for document processing.
• Prepare agreements, invoices, reports, and other administrative documents.
• Schedule meetings, site visits, and appointments.
• Handle incoming calls, emails, and client inquiries professionally.
• Maintain office supplies and coordinate with vendors.
• Organize and maintain digital and physical filing systems.
• Assist with data entry, MIS reports, and management reporting.
• Support HR and finance teams with administrative tasks when required.
• Ensure compliance with company policies and documentation standards.

Required Skills

• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Knowledge of CRM software is an added advantage.
• Ability to multitask and work under deadlines.
• Attention to detail and problem-solving skills.