ADMIN MANAGER

JobsKart; Jaipur; On-site; INR 300,000 - 420,000; Full time

Job summary

JobsKart is seeking an Admin Executive to oversee day-to-day administration for our Jaipur-based real estate offices, sites, and support teams. The role emphasizes facility management, documentation control, vendor coordination, and front desk activities.

Ideal candidates are graduates with 2–5 years of admin experience, preferably in real estate, and proficient in MS Office. You will support HR onboarding, meetings, travel arrangements, and ensure compliance with SOPs and safety records.

Qualifications

• Graduate in any discipline (BBA/BA/B.Com. MBA preferred).
• 2–5 years of administrative experience; Real Estate industry experience preferred.
• Knowledge of real estate documentation is an added advantage.

Responsibilities

• Oversee day-to-day office operations and maintain infrastructure.
• Manage office supplies, housekeeping, pantry, and front desk.
• Coordinate documentation, filing, and records (physical & digital).
• Handle vendor contracts, AMC providers, security, and facility staff.
• Coordinate inter-departmental admin requirements and meetings.
• Ensure compliance with SOPs and safety records.
• Arrange travel, meetings, schedules for executives and staff.

Skills

Administration

Travel Planning

Team Management

Multi-tasking

Communication

Problem-Solving

Teamwork

Procurement Support

Asset & Inventory Registers

Compliance & Record Keeping

Education

Graduate in any discipline

MBA preferred

Tools

MS Office

Job description

Position: Admin Executive / Admin Officer

Department: Administration

Location: Jaipur

Reporting To: Admin Manager

Summary

The Admin will oversee daily administrative operations to ensure smooth functioning of the real estate office, project sites, and support teams. The role involves facility management, documentation control, vendor coordination.

Office Administration

• Manage day‑to‑day office operations and ensure office infrastructure is functioning smoothly.
• Maintain office supplies, stationery, housekeeping, and pantry management.
• Manage front desk activities, visitor handling, and call coordination.
• Oversee maintenance of office equipment such as printers, phones, and computers.

Documentation & Record Management

• Maintain and organize property files, legal documents, agreements, client files, NOCs, etc.
• Ensure proper filing and easy retrieval of documents (physical and digital).

Vendor & Facility Management

• Handle vendor management—AMC providers, housekeeping, security, brokers, facility staff, etc.
• Assist in negotiation and finalization of vendor contracts.
• Monitor service quality and manage payment processing with accounts.

Coordination & Support

• Coordinate between all departments for administrative requirements.
• Provide backend support during meetings and events.
• Support HR in onboarding and administrative procedures.

Compliance & Safety

• Ensure adherence to company policies and administrative SOPs.
• Maintain safety equipment records, insurance documents, and building maintenance logs.

Travel & Event Support

• Arrange travel, accommodation, meeting schedules, and calendars for company employees, Senior Managers, and Directors tours.
• Strong organizational and multitasking skills.
• Ability to manage vendors and negotiate contracts.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of real estate documentation is an added advantage.
• Problem‑solving attitude and ability to work under pressure.

Qualification & Experience

• Graduate in any discipline (BBA/BA/B.Com. MBA preferred).
• 2–5 years of administrative experience; Real Estate industry experience preferred.
• As per industry standards / based on experience.

Skill Preference

• Administration
• Travel Planning
• MS Office
• Team Management
• Multi‑tasking
• Office Administration SOPs
• Travel & Calendar Management
• Facility & Vendor Coordination
• Asset & Inventory Registers
• Compliance & Record Keeping
• Procurement Support
• Communication
• Teamwork
• Problem‑Solving