Executive Assistant To Director

Evantha Sri Durga Constructions; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Evantha Sri Durga Constructions in Bengaluru seeks a proactive Executive Assistant cum Coordinator to support senior management with comprehensive administrative and coordination tasks in a fast-paced real estate environment. You will manage calendars and travel, draft emails and MOMs, organize meetings, track timelines, and coordinate across departments to ensure smooth workflows.

The ideal candidate will demonstrate excellent communication, attention to detail, and the ability to work

Qualifications

• Excellent verbal and written communication skills required.
• Proven ability to manage calendars and travel logistics across departments.
• Experience drafting Minutes of Meeting and professional correspondence.
• Strong organizational skills and attention to detail in a fast-paced real estate environment.

Responsibilities

• Manage the calendar, appointments, meetings, and travel schedules of senior management.
• Prepare and circulate Minutes of Meeting (MOM) with timely follow-ups on action items.
• Coordinate with Sales, Marketing, CRM, Legal, Finance, HR, Projects, and other departments to ensure smooth workflow.
• Draft professional emails, business correspondence, reports, presentations, and official documents.
• Organize meetings, prepare agendas, and ensure effective meeting coordination.
• Track project timelines, pending tasks, and management action items.
• Maintain confidential records, files, and important business documents.
• Coordinate with external stakeholders, vendors, channel partners, and clients whenever required.
• Prepare MIS reports, presentations, dashboards, and status updates for management review.
• Follow up with internal teams to ensure timely completion of assigned tasks.
• Assist in organizing company events, management visits, client meetings, and project launches.
• Handle administrative responsibilities including document management and office coordination.
• Support management in decision-making by providing accurate information and timely updates.
• Ensure smooth communication between leadership and various business functions.

Skills

Communication

Calendar mgmt

MOM preparation

Email drafting

Cross‑department coord

Attention to detail

Confidentiality

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Summary -

We are seeking a proactive, organized, and detail-oriented Executive Assistant cum Coordinator to provide comprehensive administrative and coordination support to senior management. The ideal candidate should possess excellent communication skills, strong interpersonal abilities, and the capability to coordinate effectively across multiple departments in a fast-paced real estate environment.

Key Responsibilities

• Manage the calendar, appointments, meetings, and travel schedules of senior management.
• Prepare and circulate Minutes of Meeting (MOM) with timely follow-ups on action items.
• Coordinate with Sales, Marketing, CRM, Legal, Finance, HR, Projects, and other departments to ensure smooth workflow.
• Draft professional emails, business correspondence, reports, presentations, and official documents.
• Organize meetings, prepare agendas, and ensure effective meeting coordination
• Track project timelines, pending tasks, and management action items.
• Maintain confidential records, files, and important business documents.
• Coordinate with external stakeholders, vendors, channel partners, and clients whenever required.
• Prepare MIS reports, presentations, dashboards, and status updates for management review.
• Follow up with internal teams to ensure timely completion of assigned tasks.
• Assist in organizing company events, management visits, client meetings, and project launches.
• Handle administrative responsibilities including document management and office coordination.
• Support management in decision-making by providing accurate information and timely updates.
• Ensure smooth communication between leadership and various business functions.

Desired Skills & Competencies

• Excellent verbal and written communication skills.
• Strong interpersonal and relationship management skills.
• Excellent email drafting and business correspondence skills.
• Strong calendar and schedule management.
• Proficiency in preparing Minutes of Meeting (MOM).
• High level of confidentiality and professionalism.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Good presentation and documentation skills.
• Strong problem-solving and decision-making abilities.
• Ability to work independently with minimal supervision.
• Attention to detail and high accuracy in documentation.
• Positive attitude, ownership mindset, and willingness to learn.

Preferred Qualification

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 58 years of experience as an Executive Assistant, Executive Coordinator, or Administrative Coordinator, preferably in the real estate industry.
• Experience working with senior leadership or CXO-level executives will be an added advantage.