Administration Executive

R Secured Finance; Hyderabad; On-site; INR 350,000 - 500,000; Full time

Job summary

R Secured Finance in Hyderabad seeks an Executive Admin to provide high-level administrative and operational support to senior management. The role emphasizes strong communication, calendar management, and confidential information handling.

The candidate will coordinate with banks, government offices, clients, vendors, and internal teams to ensure timely execution of tasks, manage documents, and support day-to-day activities in a fast-paced environment.

Qualifications

• Excellent verbal and written communication skills.
• Better organizational and time-management abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and meet deadlines.
• Maintain confidentiality and discretion.
• Experience coordinating with banks, government offices, clients, and vendors.

Responsibilities

• Provide administrative and executive support to senior management.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Handle emails, phone calls, correspondence, and official communications.
• Maintain confidential company and management information.
• Coordinate with different departments to ensure smooth execution of tasks.
• Follow up with employees and departments on pending activities and deadlines.
• Maintain records, files, documents, and important company data.
• Assist management with travel arrangements, meetings, and other official requirements.
• Prepare meeting agendas, minutes, and action-point trackers.
• Coordinate with clients, vendors, candidates, and other external stakeholders when required.
• Support management in day-to-day administrative and operational activities.
• Monitor office requirements and coordinate with vendors/service providers.
• Perform any other administrative responsibilities assigned by management.

Skills

Verbal & Written

Organizational Skills

Time Management

MS Office Suite

Follow-up Skills

Multitasking

Confidentiality

Coordination

Vendor Liaison

Travel Arrangements

Tools

MS Office Suite

Job description

Job Title: Executive Admin
Experience: 2 to 5 Years Employment Type: Full-time

Job Summary

We are looking for a highly organized and proactive Executive Admin to provide administrative and operational support to senior management. The ideal candidate should have excellent communication, coordination, documentation, and time-management skills, with the ability to handle confidential information professionally.

Key Responsibilities

• Provide administrative and executive support to senior management.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Handle emails, phone calls, correspondence, and official communications.
• Maintain confidential company and management information.
• Coordinate with different departments to ensure smooth execution of tasks.
• Follow up with employees and departments on pending activities and deadlines.
• Maintain records, files, documents, and important company data.
• Assist management with travel arrangements, meetings, and other official requirements.
• Prepare meeting agendas, minutes, and action-point trackers.
• Coordinate with clients, vendors, candidates, and other external stakeholders when required.
• Support management in day-to-day administrative and operational activities.
• Monitor office requirements and coordinate with vendors/service providers.
• Perform any other administrative responsibilities assigned by management.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Strong follow-up and coordination skills.
• Ability to multitask and work under deadlines.
• Professional personality and good interpersonal skills.
• Ability to maintain confidentiality.
• Strong attention to detail and problem-solving skills.
• Visit and travel banks, government offices, client locations, vendors, and other external places on behalf of the management/company whenever required.
• Handle document submissions, collections, follow-ups, and other official errands as assigned by management.