Administration Executive

Arus Info; Bengaluru; On-site; INR 350,000 - 600,000; Full time

Job summary

Arus Info in Bengaluru is seeking an Administrative Executive to keep daily office operations running smoothly and provide essential support to employees, HR, and leadership. You will handle vendor coordination, manage asset records, travel arrangements, and on/offboarding activities, with a proactive, detail‑oriented approach.

You will coordinate with finance for invoices, reimbursements, and statutory records while administering health insurance policies and bank documentation.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Proficiency in basic office software and record-keeping.
• Strong verbal and written communication skills for vendor and internal coordination.

Responsibilities

• Oversee daily office administration, manage courier/dispatch services, and ensure the office environment remains efficient and well-supplied.
• Manage end-to-end vendor relationships (onboarding to payment), maintain accurate inventory records, and track company assets, including repairs and maintenance.
• Coordinate with the Finance team for invoice processing, track employee reimbursements, and assist in maintaining statutory labor compliance records.
• Facilitate travel arrangements (flights, hotels, transport) and provide administrative support for employee onboarding and offboarding processes.
• Administer Group Health Insurance (GHI) and Group Personal Accident (GPA) policies, and handle bank-related documentation.
• Assist in planning and organizing office celebrations, employee engagement activities, and internal meetings or training sessions.
• Manage company-issued SIM cards, coordinate printing of business materials (ID cards/stationery), and maintain operational documentation.

Job description

Job Title: Administrative Executive

About the Role

We are looking for a proactive and organized Administrative Executive to join our team. You will play a key role in ensuring our daily office operations run smoothly, providing essential support to our employees, HR, and leadership teams. The ideal candidate is detail-oriented, comfortable handling vendor coordination, and eager to manage diverse administrative tasks.
Salary: 3.5 to 6 LPA
Experience: 3 to 7 years

Key Responsibilities

• Office Operations & Logistics: Oversee daily office administration, manage courier/dispatch services, and ensure the office environment remains efficient and well-supplied.
• Vendor & Asset Management: Manage end-to-end vendor relationships (onboarding to payment), maintain accurate inventory records, and track company assets, including repairs and maintenance.
• Financial, Tax & Compliance Support: Coordinate with the Finance team for invoice processing, track employee reimbursements, and assist in maintaining statutory labor compliance records. You will also be responsible for processing tax and regulatory payments and maintaining all related documentation.
• Employee Support & Travel: Facilitate travel arrangements (flights, hotels, transport) and provide administrative support for employee onboarding and offboarding processes.
• Policy & Documentation: Administer Group Health Insurance (GHI) and Group Personal Accident (GPA) policies, and handle bank-related documentation.
• Events & Engagement: Assist in planning and organizing office celebrations, employee engagement activities, and internal meetings or training sessions.
• General Administration: Manage company-issued SIM cards, coordinate printing of business materials (ID cards/stationery), and maintain operational documentation.

Key Requirements

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Proficiency in basic office software and record-keeping.
• Strong verbal and written communication skills for vendor and internal coordination.
• A positive attitude and a "hands-on" approach to problem-solving.