Administration Executive

Akasa Air; Bengaluru; On-site; INR 240,000 - 360,000; Full time

Job summary

Akasa Air is seeking an on-site Administrative Assistant to support reception, administrative tasks, and facility management at the Bengaluru training center. You will greet visitors, handle calls, manage mail, and assist with scheduling and communications.

The role includes coordinating training spaces, safety drills, and liaising with vendors. Preferred candidates have graduation in any field, at least 2 years of administrative experience, and fluency in English, Kannada and Hindi.

Qualifications

• Graduation in any field.
• Preferred languages: English, Kannada and Hindi.
• 2 years of experience in administrative support (preferred).

Responsibilities

• Greet visitors professionally and answer and route calls.
• Coordinate scheduling, meetings, and training sessions.
• Prepare internal communications and notices.
• Assist with data entry, filing and record-keeping.
• Oversee facility maintenance, safety and cleanliness of learning spaces.
• Manage mail, packages, inventory, and liaise with vendors.

Skills

Communication skills

Office administration

Time management

Problem solving

Education

Graduation in any field

Job description

Role & responsibilities

• Reception Duties:
  • Greet and welcome visitors in a professional and courteous manner.
  • Answer phone calls, take messages, and redirect inquiries to appropriate personnel.
  • Manage incoming and outgoing mail and packages.
  • Maintain cleanliness and organization of the reception area.
• Administrative Support:
  • Assist in scheduling appointments, meetings, and training sessions.
  • Prepare and distribute internal communications, memos, and notices.
  • Assist in data entry, filing, and record-keeping tasks for both internal and external team members
• Facility Management:
  • Oversee the maintenance and cleanliness of the training center facilities, including classrooms, offices, and common areas.
  • Coordinate with cleaning staff and maintenance personnel to ensure timely repairs and upkeep.
  • Monitor inventory levels of office and training supplies and place orders as needed.
  • Conduct regular inspections to identify and address any safety hazards or maintenance issues.
• Security and Safety:
  • Implement security protocols and procedures to safeguard the training center and its occupants.
  • Monitor access control systems and ensure only authorized personnel enter restricted areas.
  • Conduct regular safety drills and training sessions for staff and trainees.
  • Respond promptly to emergencies and incidents, following established protocols.
• Liaison and Communication:
  • Serve as a point of contact between training center staff, management, and external vendors.
  • Communicate effectively with stakeholders to address inquiries, concerns, and requests.
  • Collaborate with other departments to coordinate facility-related activities and events.

Preferred candidate profile

• Graduation in any field.
• Preferred minimum 2 years of work experience in administrative support.
• Preferred languages - English, Kannada and Hindi

Job Type: On payroll of third party.