Administration Assistant

SMC Global Securities; New Delhi; On-site; INR 240,000 - 320,000; Full time

Job summary

SMC Global Securities seeks an organised administrator to manage daily office operations, facilities coordination, and vendor relations. The role supports onboarding, travel, meetings, and interdepartmental coordination to ensure smooth business execution.

The ideal candidate has strong MS Office skills, excellent communication, and the ability to balance multiple tasks with accuracy and prompt follow-up in a dynamic environment.

Qualifications

• Graduate in any discipline; admin qualifications are a plus.
• Experience in administration, facilities, or office operations preferred.
• Proficiency in MS Excel, Word, and office documentation.
• Strong organizational, communication, coordination, and problem-solving skills.
• Ability to multitask with accuracy and timely follow-up.

Responsibilities

• Office Administration: Manage daily administrative activities, office supplies, stationery, and workplace requirements.
• Facility Management: Coordinate housekeeping, security, maintenance, pantry services, utilities, and preventive maintenance.
• Vendor Management & Procurement: Coordinate with vendors and contractors, obtain quotations, process purchase orders, verify invoices, and follow up on service delivery.
• Documentation & Record Keeping: Maintain administrative records, registers, contracts, invoices, reports, and other relevant documentation.
• Inventory & Asset Management: Monitor office inventory, stationery, assets, and stock levels to ensure availability and proper utilization.
• Employee Support & Coordination: Assist with employee onboarding, seating arrangements, travel, meetings, events, and other administrative requirements.
• Interdepartmental Coordination: Liaise with HR, Finance, IT, Procurement, and other departments to address operational requirements.
• Compliance & Workplace Safety: Support the implementation of administrative policies, SOPs, security procedures, and workplace safety requirements.
• Maintenance & Issue Resolution: Coordinate repairs, maintenance activities, and timely resolution of employee and facility-related concerns.
• Reporting & Administrative Support: Prepare administrative reports and assist management with projects and special assignments.

Skills

Office Administration & Facilities Co-

Vendor Management & Procurement

Documentation & Record Keeping

Inventory & Asset Management

MS Office & Communication

Education

Graduate in any discipline

Admin qualifications advantageous

Tools

MS Excel

MS Word

Job description

Key Responsibilities (KRAs)

• Office Administration: Manage daily administrative activities, office supplies, stationery, and workplace requirements.
• Facility Management: Coordinate housekeeping, security, maintenance, pantry services, utilities, and preventive maintenance.
• Vendor Management & Procurement: Coordinate with vendors and contractors, obtain quotations, process purchase orders, verify invoices, and follow up on service delivery.
• Documentation & Record Keeping: Maintain administrative records, registers, contracts, invoices, reports, and other relevant documentation.
• Inventory & Asset Management: Monitor office inventory, stationery, assets, and stock levels to ensure availability and proper utilization.
• Employee Support & Coordination: Assist with employee onboarding, seating arrangements, travel, meetings, events, and other administrative requirements.
• Interdepartmental Coordination: Liaise with HR, Finance, IT, Procurement, and other departments to address operational requirements.
• Compliance & Workplace Safety: Support the implementation of administrative policies, SOPs, security procedures, and workplace safety requirements.
• Maintenance & Issue Resolution: Coordinate repairs, maintenance activities, and timely resolution of employee and facility-related concerns.
• Reporting & Administrative Support: Prepare administrative reports and assist management with projects and special assignments.

Core Skills

• Office Administration & Facilities Coordination
• Vendor Management & Procurement
• Documentation & Record Keeping
• Inventory & Asset Management
• MS Office, Communication & Follow-up

Qualifications & Experience

• Graduate in any discipline; relevant administrative qualifications are an advantage.
• Prior experience in administration, facilities, or office operations preferred.
• Working knowledge of MS Excel, Word, and general office documentation.
• Strong organizational, communication, coordination, and problem-solving skills.
• Ability to manage multiple tasks with accuracy and timely follow-up.