Administration Associate

Delta6Labs FinTech Pvt Ltd; India; On-site; INR 350,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Learning environment

FinTech exposure

Job summary

Delta6Labs FinTech Pvt Ltd is seeking an Administration Associate to ensure smooth day-to-day office operations and foster an engaging workplace for employees. You will handle office administration, asset management, vendor onboarding, procurement, compliance, and employee support.

The role emphasizes organizational excellence, vendor negotiation, and cross-functional coordination within a fintech startup environment.

Qualifications

• Must have strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience in vendor management and negotiation.
• Knowledge of requisitioning and inventory control.
• Proficient in Excel, Word, and Google Workspace.
• Able to work autonomously with minimal supervision.
• Strong problem-solving and coordination skills.
• Experience in office admin or facilities preferred.

Responsibilities

• Manage day-to-day office operations and ensure a productive workplace.
• Coordinate housekeeping, pantry, security, and facilities services.
• Oversee office supplies, stationery stock, and vendor onboarding.
• Procure IT assets like laptops and office furniture; maintain records.
• Coordinate onboarding/offboarding with IT and HR.
• Maintain asset tracking and vendor data, invoices, and warranties.
• Prepare welcome kits and set up workstations for new joiners.
• Handle meeting room reservations and courier services.
• Prepare stock reports and MIS for admin operations.
• Support budgeting, purchase registers and expense tracking.
• Ensure compliance with safety standards and fire safety inspections.

Skills

Organization

Communication

Vendor management

Requisitioning

Google Workspace

Autonomy

Problem solving

Coordination

Maintenance cost control

Tools

Excel

Word

Google Workspace

Job description

We are looking for a proactive and organized Administration Associate to ensure the smooth day-to-day operations of our office while creating a productive and engaging workplace for employees.

Key Responsibilities

Office Administration

• Managing the day-to-day operations of the office and keeping a smooth-running workplace.
• Call at your direction housekeeping, pantry, security, and facilities management services.
• Make sure the office is clean and well maintained and up to worksite standards.
• Oversee ordering and replenishment of office supplies, pantry goods, and stationery stock.
• Schedule Office Maintenance, Repair Issues and Vendor Visits.
• Office vendor sourcing and onboarding
• Procurement of laptops, IT assets, and office furniture & stationery for the office.
• Store all vendor-related data: invoices, warranties, purchase history, etc.
• Deliver purchased goods on time.
• Internal messaging, negotiate & quotes, and purchase orders

Asset Management

• Tracking laptops, monitors, and accessories, office machines.
• Track allocation of every asset, returns, and upkeep.
• Coordinate with the IT team for the onboarding of new joiners and offboarding

Employee Support & Office Coordination

• Prepare welcome kits with the company gear and set up workstations for joiners.
• Look after all employee engagement activities, celebrations, and arrangements for office events.
• Handle meeting room reservations and guest management.
• Manage courier services, office correspondence and Document Management.

Facility Management

• Maintain communication with building management, maintenance, parking requests, and office infrastructure for access cards.
• Address any facility issues, preferably in a timely manner.
• Conduct regular inspections to maintain office standards.

Administrative Documentation

• Preparation and analysis of Stock Reports to monitor inventory levels and consumption trends.
• Preparation of Vendor evaluation reports on vendor pricing, performance, and service.
• Help in Stock Audits and Physical Verification of Records.
• MIS Reports for Administrative and Operational level data
• Overhead Budgeting and Variance Analysis, help avoid unnecessary spending
• Creating and keeping purchase registers (Inward & Outward) with correct and updated Status.
• Keeping records of office receipts, invoices, contracts, and AMC.
• Handle vendor payments and work with Finance on the payment process.
• Create monthly administrative reports and expense trackers

Compliance & Safety

• Implement workplace safety standards.
• Organize a fire safety inspection and an emergency preparedness activity.
• Records referring to either compliance in an office or statutory requirements

Required Skills

• Good organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Vendor management and negotiation.
• Knowledge about Requisitioning and Inventory
• Good knowledge of Excel, Word, and Google Workspace.
• Able to work autonomously with minimal or no supervision
• Good problem-solving and coordination skills.
• Maintenance costs, essential and otherwise

Preferred Qualifications

• 3+ years of relevant working experience (Office Administration, Facilities Management, or Administrative)
• Previous experience in IT, Product, FinTech, or Startup preferable.
• Familiarity with office equipment management and purchasing

What We Offer

• Must have worked in a Product (FINTECH) based organization with a fast-paced environment
• Team-oriented and employee-centered work environment.
• Lots of learning and opportunities for growth.
• End-to-end experience in office operations and administration.
• Competitive salary, market-based, with performance-based increments.