Office Administrator

The KariGhars; Karnataka; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Flexible schedule

Health insurance

Life insurance

Paid time off

Provident Fund

Job summary

The KariGhars in Bangalore, Karnataka, is seeking a proactive Admin to oversee day-to-day administrative and facility operations. You will manage vendor relationships, ensure compliance, supervise housekeeping and security, and coordinate travel, inventory, assets, and office processes.

The ideal candidate has 4-6 years in admin or facility management, strong negotiation and communication skills, and proficiency in MS Office/Google Workspace. This is an in-person role with a 6-day work week.

Qualifications

• 4-6 years of experience in Administration or Facility Management.
• Experience managing vendors and office facilities in a corporate/campus setting.
• Strong coordination, negotiation and problem-solving abilities.

Responsibilities

• Vendor management and contract coordination.
• AMC & Facility management and maintenance.
• Compliance management and safety adherence.
• Housekeeping and cleanliness oversight.
• Security management and access control.
• Fire and safety compliance and drills.
• Power backup and generator oversight.
• Stationery and procurement control.
• Pantry and grocery management.
• Travel planning and bookings coordination.
• Asset and inventory management.
• Strong vendor negotiation and stakeholder liaison.
• Facility and office administration oversight.
• Coordination and communication across teams.
• Problem-solving and follow-up on issues.
• Workplace safety and administrative compliance.
• Inventory and asset tracking processes.
• Cost-conscious, process-oriented operations.
• Ability to manage multiple priorities independently.
• Proficiency in MS Office and Google Workspace.
• Documentation and record-keeping practices.

Skills

Vendor management

Facility management

Compliance

Security

Fire safety

Inventory management

Travel planning

Office administration

MS Office / Google Workspace

Documentation

Negotiation skills

Multiple priorities

Record keeping

Job description

Job Title: Admin
Location: Bangalore, HSR Layout
Employment Type: Full-time
Working Days: 6 days [Tuesday - Sunday]
Weekly off: Monday

About the Role

We are looking for a proactive and organized Admin professional to manage the day-to-day administrative and facility operations of the organization. The role will be responsible for vendor management, facility maintenance, statutory and operational compliance, security, housekeeping, inventory, assets, travel coordination, and overall workplace administration. The ideal candidate should have strong coordination, negotiation, problem-solving, and vendor management skills, with the ability to independently manage multiple administrative functions and ensure smooth office operations.

KEY RESPONSIBILITIES-

• Vendor Management
• AMC & Facility Management
• Compliance Management
• Housekeeping Management
• Security Management
• Fire and Safety
• Power Backup and Generator Management
• Stationery Management
• Pantry and Grocery Management
• Travel Planning and booking cordination
• Asset and Inventory Management
• Strong vendor management and negotiation skills
• Facility and office administration experience
• Good coordination and communication skills
• Strong problem-solving and follow-up abilities
• Good knowledge of workplace safety and administrative compliance
• Inventory and asset management skills
• Cost-conscious and process-oriented approach
• Ability to manage multiple priorities independently
• Proficiency in MS Office / Google Workspace
• Good documentation and record-keeping skills

Preferred Experience-

• 4-6 years of experience in Administration, Facility Management, Office Operations, or a similar role.
• Experience managing vendors, housekeeping, security, maintenance, and office facilities.
• Prior experience in a corporate office environment, startup experience will be preferred.

Pay: Up to ₹1,000,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Provident Fund

Work Location: In person