Admin Executive

Alice Blue Financial Services; Bengaluru; In loco; INR 300.000 - 480.000; Tempo pieno

Descrizione del lavoro

Alice Blue Financial Services Pvt. Ltd. in Bengaluru is seeking an Admin Executive to manage day-to-day office administration and facility operations, ensuring smooth workplace services for a busy financial office.

The role involves coordinating with vendors, overseeing maintenance, handling invoices, tracking expenses, and supporting travel and events, with a focus on compliance, safety, and efficiency.

1-3 years experience, full-time, India.

Competenze

• Proven experience in corporate office administration and facility management.
• Experience coordinating with vendors and service providers for housekeeping, security, and maintenance.
• Strong negotiation skills and vendor bill handling experience.
• Proficiency in invoice processing, expense tracking, and maintaining documentation.
• Excellent communication and interpersonal abilities.
• Able to manage multiple tasks and coordinate with diverse stakeholders.
• Proficient in MS Office, Excel, email, and basic reporting.

Mansioni

• Manage day-to-day office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, pantry, and courier services.
• Monitor cleanliness, hygiene, and workplace standards.
• Oversee preventive and reactive maintenance for office facilities.
• Manage AMC/PPM schedules and vendor coordination for timely completion.
• Handle vendor bills, quotations, and related documentation.
• Maintain vendor records, contracts, and service agreements.
• Monitor office supplies and facility-related inventory.
• Coordinate access control, CCTV, fire safety, and security systems.
• Support travel, accommodation, transportation, and other admin needs.
• Arrange meeting rooms, courier/postal services, and office logistics.
• Assist in organizing employee events and office activities.
• Maintain administrative reports, trackers, and monthly expense statements.
• Ensure compliance with workplace safety and facility policies.
• Liaise with internal departments and external agencies to resolve issues.
• Handle ad-hoc admin responsibilities and support management as required.

Conoscenze

Office admin

Facility management

Vendor management

Coordination

Negotiation

Invoice processing

Expense tracking

Administrative documentation

Communication skills

Interpersonal skills

Organization

Problem solving

Multitasking

MS Office

Excel

Email

Reporting

Strumenti

MS Office

Excel

Descrizione del lavoro

Company: Alice Blue Financial Services Pvt. Ltd. Designation: Admin Executive Location: Bengaluru Experience: 1-3 Years Employment Type: Full-Time

About the Role

We are looking for a proactive and organized Admin Executive to manage day-to-day office administration, facility operations, vendor coordination, maintenance, and workplace services. The ideal candidate should have hands-on experience in corporate office administration and facility management.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth workplace operations.
• Coordinate with vendors and service providers for housekeeping, security, maintenance, pantry, courier, and other facility services.
• Monitor office cleanliness, hygiene, maintenance, and overall workplace standards.
• Coordinate preventive and reactive maintenance activities for office facilities.
• Manage AMC/PPM schedules and coordinate with service providers for timely completion.
• Handle vendor bills, invoices, quotations, purchase requests, and related documentation.
• Maintain vendor records, contracts, service agreements, and performance details.
• Monitor office supplies, stationery, pantry requirements, and facility-related inventory.
• Coordinate office access control, CCTV, fire safety, and other workplace security systems.
• Support travel arrangements, accommodation, transportation, and other administrative requirements.
• Coordinate meeting rooms, conference rooms, courier/postal services, and office logistics.
• Assist in organizing employee events, celebrations, meetings, and other office activities.
• Maintain administrative reports, records, trackers, and monthly expense statements.
• Ensure compliance with workplace safety, security, and facility-related policies.
• Liaise with internal departments and external agencies to resolve administrative and facility-related issues.
• Handle ad-hoc administrative responsibilities and support management as required.

Required Skills

• Strong knowledge of office administration and facility management.
• Experience in vendor and supplier management.
• Good coordination and negotiation skills.
• Knowledge of invoice processing, expense tracking, and administrative documentation.
• Good communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Ability to manage multiple tasks and coordinate with different stakeholders.
• Proficiency in MS Office, Excel, email, and basic reporting.