Front Office Executive Administration Assistant

Cheran Foundation Trust; Coimbatore District; On-site; INR 300,000 - 420,000; Full time

Job summary

Cheran Foundation Trust in Coimbatore invites applications for a Front Office cum Admin Executive to manage reception, visitor coordination, and day-to-day admin operations.

The ideal candidate is a well-organized professional with strong English communication, proficient in MS Word and Excel, and able to handle multiple tasks with integrity and confidentiality. Minimum 1–4 years experience preferred; Any Graduate qualification accepted.

Qualifications

• Candidate must be a graduate with good communication.
• Experience in front office or admin is preferred.
• Proficiency in MS Office and email usage is essential.

Responsibilities

• Manage reception activities and visitor coordination.
• Handle telephone calls and messages.
• Maintain visitor registers and appointment schedules.
• Coordinate meetings and interviews.
• Prepare daily reports and maintain records.
• Support HR administrative tasks if required.

Skills

English communication

Interpersonal skills

Organizational skills

Punctuality

Education

Any Graduate

Tools

MS Word

MS Excel

Email

Job description

Position: Front Office cum Admin ExecutiveDepartment: Administration / Human ResourcesLocation: CoimbatoreEmployment Type: Full-timeExperience: 1 to 4 years preferredQualification: Any Graduate; additional administrative or office management qualifications are an advantage.

Job Summary

We are looking for a professional, well-organized, and customer-oriented Front Office cum Admin Executive to manage reception activities, visitor coordination, telephone handling, and day-to-day administrative operations. The candidate should possess excellent communication skills, a pleasant personality, and the ability to handle multiple tasks efficiently.

Key Responsibilities

Front Office Operations

• Welcome and attend to visitors, guests, candidates, parents, and other stakeholders professionally.
• Handle incoming telephone calls, transfer calls to the appropriate departments, and take messages.
• Maintain visitor registers, appointment schedules, and meeting records.
• Coordinate meetings, interviews, and visitor appointments.
• Receive, sort, and distribute incoming and outgoing courier, mail, and documents.
• Ensure the reception area is neat, organized, and presentable at all times.

Administrative Support

• Maintain office records, files, registers, and documentation.
• Coordinate stationery, office supplies, housekeeping, and other facility requirements.
• Assist with data entry, document preparation, scanning, printing, and filing.
• Coordinate with internal departments for administrative requirements.
• Monitor office maintenance issues and coordinate with vendors and service providers.
• Support employee attendance records and other basic HR administrative activities, if required.
• Prepare daily reports and maintain confidentiality of organizational information.

Coordination and Communication

• Communicate effectively with employees, management, visitors, and external stakeholders.
• Support interview scheduling and candidate coordination.
• Assist management with routine administrative tasks and official correspondence.
• Perform other administrative duties assigned by the reporting manager.

Required Skills

• Excellent verbal and written communication skills in English.
• Good interpersonal skills and a professional attitude.
• Basic computer knowledge, including MS Word, Excel, and email.
• Strong organizational and multitasking abilities.
• Good telephone etiquette and visitor management skills.
• Attention to detail and the ability to maintain records accurately.
• Punctuality, reliability, and a service-oriented approach.

Preferred Candidate Profile

• Previous experience in front office, reception, administration, or office coordination.
• Experience in an educational institution, hospital, corporate office, or service organization is an advantage.
• Professional appearance, courteous behaviour, and a positive attitude.
• Ability to coordinate independently and work effectively with multiple departments.