Administration Manager

W Beyond; NTR; On-site; INR 600,000 - 1,000,000; Full time

Job summary

W Beyond is seeking an experienced Admin Manager to oversee the entire office administration and facility operations in Vijayawada. The candidate will coordinate vendors, supervise support staff, manage maintenance, procurement, and administrative records.

The role requires 5-8 years of relevant experience, Graduate/Postgraduate qualification, and MBA preferred. It involves budgeting, asset management and ensuring smooth day-to-day operations with cost control.

Qualifications

• 5-8 years of relevant experience in office administration and facility management.
• Graduate or postgraduate qualification with MBA preferred for leadership.
• Experience in vendor coordination and facility operations is essential.

Responsibilities

• Manage overall office administration and day-to-day administrative operations.
• Handle facility management including maintenance and workplace requirements.
• Coordinate with vendors and service providers for office services.
• Supervise housekeeping and security services; monitor transport needs.
• Oversee procurement of office supplies, equipment and related admin requirements.
• Maintain office assets, records, and administrative budgets.
• Ensure timely processing of service bills and cost controls.

Skills

Office Administration

Facility Management

Vendor Management

Housekeeping & Security

Transportation Management

Office Maintenance

Procurement

Asset Management

Documentation

Budget & Expense Control

Support Staff Supervision

MS Office

Communication Skills

Negotiation Skills

Education

Graduate or Postgraduate

MBA in Administration/Management

Tools

MS Office (Advanced)

Job description

Job Title

Admin Manager Office Administration & Facility Management

Job Details

Location: Vijayawada
Experience: 5-8 Years
Qualification: Graduate / Postgraduate
Preferred: MBA in Administration / Management

Job Description

We are looking for an experienced Admin Manager to manage overall office administration and facility operations. The candidate will be responsible for ensuring smooth day-to-day office functioning, coordinating vendors and service providers, managing support staff, monitoring office facilities, and handling administrative requirements.

Key Responsibilities

• Manage overall office administration and day-to-day administrative operations.
• Handle facility management, including office maintenance and workplace requirements.
• Coordinate with vendors and service providers for various office services.
• Manage and monitor housekeeping and security services.
• Coordinate employee transportation and transportation-related requirements.
• Monitor office maintenance, repairs, electrical, plumbing, AC and other facility-related requirements.
• Coordinate with maintenance teams and external service providers to ensure timely resolution of issues.
• Support procurement of office supplies, stationery, equipment and other administrative requirements.
• Maintain and track office assets, equipment and administrative inventory.
• Maintain administrative records, documents, bills, agreements and service-related documentation.
• Supervise and coordinate office support staff such as housekeeping, security and other facility staff.
• Monitor vendor performance and ensure services are delivered as per agreed requirements.
• Verify service bills and coordinate for timely processing and payment.
• Monitor and control administrative expenses and identify opportunities for cost optimization.
• Ensure proper upkeep, cleanliness, safety and overall functionality of the office premises.
• Coordinate office shifting, setup, maintenance or other facility-related activities whenever required.
• Handle day-to-day administrative issues and ensure timely resolution.
• Prepare administrative reports, MIS and expense-related reports for management.
• Coordinate with internal departments to understand and fulfill administrative requirements.
• Ensure smooth and uninterrupted day-to-day office operations.

Required Skills

• Strong knowledge of Office Administration & Facility Management
• Vendor Management & Coordination
• Housekeeping & Security Management
• Transportation Management
• Office Maintenance
• Procurement & Purchase Coordination
• Asset Management
• Administrative Documentation
• Budget & Expense Control
• Support Staff Supervision
• Good MS Office / Excel skills
• Strong communication and coordination skills
• Good problem-solving and negotiation skills

Candidate Profile

The ideal candidate should have 5-8 years of relevant experience in office administration and facility management and should be capable of independently handling vendors, support staff, office maintenance, procurement support, assets and administrative expenses.

Candidates with experience managing complete office administration and facilities operations will be preferred.

Location: Vijayawada