ADMIN MANAGER

Vrinda International; Thane; On-site; INR 550,000 - 850,000; Full time

Job summary

Vrinda International in Thane, Maharashtra, India seeks an experienced Admin Manager to oversee the comprehensive administrative functions of our IT services organization. This pivotal role ensures the smooth operation of daily office activities, manages facility resources, and maintains a productive work environment.

You will drive efficiency through budget management, inventory control, and vendor relations while coordinating with multiple departments.

Qualifications

• 3 to 10 years of experience in administrative management (IT services preferred).
• Experience in housekeeping, maintenance coordination, and facility management.
• Proven budgeting, expense tracking, and financial reporting skills.
• Strong vendor negotiation, procurement, and inventory control abilities.
• Excellent documentation, data management, and MIS reporting proficiency.
• Ability to coordinate with diverse teams and drive cross-functional activities.
• Clear communication and problem-solving skills in fast-paced environments.
• Knowledge of office administration protocols and operational workflows.

Responsibilities

• Oversee all aspects of office administration and facility management to ensure a safe, functional workplace.
• Manage housekeeping and maintenance schedules, ensuring assets are cared for.
• Lead inventory and procurement processes from sourcing suppliers to managing POs.
• Develop and monitor departmental budgets and implement cost-saving measures.
• Prepare MIS reports and maintain audit-ready documentation.
• Coordinate with staff across departments to resolve logistical challenges.
• Build and maintain relationships with external vendors and negotiate contracts.
• Address and resolve administrative issues with a focus on efficiency.

Skills

Office administration

Facility management

Budgeting

Inventory control

Procurement

Vendor management

MIS reporting

Cross-functional coordination

Communication skills

Problem solving

Job description

Thane, Maharashtra, India | Posted on 11/13/2026

Job Description

Admin Manager

Summary

We are seeking a dynamic and experienced Admin Manager to oversee the comprehensive administrative functions of our IT Services organization. This pivotal role is responsible for ensuring the seamless operation of daily office activities, managing facility resources, and maintaining a productive work environment. The successful candidate will serve as a central point of coordination, driving efficiency in budget management, inventory control, and vendor relations while fostering strong communication across all departments. This position is critical for supporting organizational goals through strategic administrative planning and effective resource allocation.

Responsibilities

• Oversee all aspects of office administration and facility management to ensure a safe and functional workplace.
• Manage housekeeping and maintenance schedules, ensuring all physical assets and infrastructure are properly cared for.
• Lead inventory and procurement processes, from sourcing suppliers to managing stock levels and purchase orders.
• Develop and monitor departmental budgets, tracking expenses and implementing cost‑saving measures where possible.
• Prepare and analyze Management Information System (MIS) reports and maintain accurate documentation for audit and compliance purposes.
• Coordinate with staff across various departments to facilitate smooth day-to-day operations and resolve logistical challenges.
• Build and maintain strong relationships with external vendors, negotiating contracts and ensuring service quality.
• Address and resolve complex administrative issues and problems with a focus on efficiency and effectiveness.

Requirements

Requirements:

• Proven work experience of 3 to 10 years in administrative management, preferably within the IT Services sector.
• Demonstrated expertise in housekeeping, maintenance coordination, and facility management.
• Strong proficiency in inventory control, procurement strategies, and vendor negotiation.
• Solid background in budgeting, expense tracking, and financial reporting.
• Excellent skills in documentation, data management, and generating MIS reports.
• Exceptional ability to coordinate with diverse teams and manage cross‑functional staff activities.
• Strong communication skills with a proven track record of problem‑solving in fast‑paced environments.
• Comprehensive understanding of office administration protocols and operational workflows.