Associate - HR

Raymond Limited; Mumbai; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Raymond Limited in Mumbai seeks an experienced Admin and Facilities Manager to oversee comprehensive admin operations across two project sites in Mahim. You will supervise staffing, logistics, budgeting, client care, and daily administrative duties onsite.

You will coordinate with the site head, sales office head and CRM head, implement policies, manage contracts, vendor relationships, and ensure health and safety standards across infrastructure and facilities.

Qualifications

• Experience in Admin and facility management, with at least 3 years in Realty.
• Proficient in Excel and Word.
• Willing to travel weekly to Thane Office.

Responsibilities

• Ensure maintenance of admin-related infrastructure facilities meets health and safety standards.
• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
• Coordinates goals & deadlines for the support staff.
• Implements policies and procedures to improve department operations.
• Procures needed supplies for the site, offices, reception, security office, pantry and washrooms.
• Executes operational actions for ensuring a safe & secure facility that meets health and security standards.
• Manages maintenance and repair of machinery, equipment, and safety systems.
• Executes all facility management activities on time.
• Supervise day to day housekeeping, security, pantry, office services to ensure smooth operations of the organisation.
• Facilitate negotiations with service-related vendors/contractors whenever required.
• Executes cost effective & qualitative services for infrastructures with guidance of Lead.
• Provide MIS to Lead on issues related to Admin and suggest methods to manage concerns.

Skills

Staff supervision

Vendor liaison

Budgeting

Client care

Education

Bachelor's degree

Tools

Excel

Word

Job description

The role-holder will oversee the comprehensiveadminoperations of the two project sites in Mahim and supervise many aspects of daily business functions, including staffing, logistics, employee care, budgeting, client care, andadministrativeduties.

He will coordinate with the site head, sales office head and CRM head onsite.

Key Responsibilities:

• Ensure maintenance of alladmin-related infrastructure facilities meets health and safety standards.
• ? Supervises clerical andadministrativepersonnel by communicatingjobexpectations,
• appraisingjobresults,
• and disciplining employees.
• ? Coordinates goals & deadlines for the support staff.
• ? Implements policies and procedures to improve department operations.
• ? Procures needed supplies for the site, sales and CRM offices, reception, security office, pantry and washrooms.
• ? Executes operational actionable for ensuring a safe & secure facility that meets health and
• security standards.
• ? Manages the maintenance and repair of machinery, equipment, and electrical, mechanical, and fire safety systems.
• ? Execute all facility management activities (repairs, installations,adminetc.) on time.
• ? Supervise day to day housekeeping, security, pantry, office services to ensure smooth
• operations of the organisation.
• ? Facilitate negotiations with service-related vendors/contractors whenever required.
• ? Executes cost effective & qualitative services for all infrastructures with guidance of Lead.
• ? Provide timely MIS to Lead / HOD on issues related toAdminon a regular basis and suggest
• methods to manage the issues and concerns effectively.
• ? Provide a monthly report to the Lead on defined Admin performance metrics & Facility.
• Manage petty cash and upload all sundry expenses on the Xpense portal.
• Management progress updates.
• ? Execute timely renewal of concerned agreements & contracts.
• ? Ensure HR &Adminrelated process of PO – Billing on the system.
• ? Liasoning with vendors of all related vertical like stationery, travel, accommodation etc.
• ? Take care of visitor management system, vehicle arrangement, stay arrangement etc.

Requirements:

• Any Graduate
• At least 7
• years of experience in Admin, of which at least the last 3 years were with Realty
• Working knowledge of Excel & Word
• Travel to the Thane Office once every week & rotational week off.