Executive - Admin (Pune)

Techture; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Techture in Pune is seeking an Admin Executive to support day-to-day office operations and administrative systems. You will coordinate facility services, manage vendor relationships, handle procurement, and assist with onboarding. The role emphasizes compliance with health and safety standards, asset maintenance, and effective record-keeping.

Applicants should have 2–4 years of experience in administration and a Bachelor's degree, with strong MS Office skills and a detail-oriented mindset.

Qualifications

• Bachelor's degree in any discipline.
• 2–4 years of experience in Administration, Facilities, or Office Management.
• Experience in vendor management and office operations preferred.

Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Coordinate housekeeping, security, pantry, and maintenance activities.
• Handle office supplies, stationery procurement, and inventory management.
• Maintain vendor relationships and coordinate with external service providers.
• Monitor office assets and ensure proper maintenance and record-keeping.
• Process administrative bills, invoices, and payment requests.
• Coordinate travel bookings, hotel reservations, and transportation arrangements.
• Support employee onboarding with workspace and administrative requirements.
• Ensure compliance with office policies, health, safety, and workplace standards.
• Maintain administrative records, contracts, and documentation.
• Organize company events, meetings, and employee engagement activities.
• Address employee administrative queries and support requirements.

Skills

Organizational skills

Coordination

Communication

Vendor management

Facility management

Problem-solving

Multitasking

Documentation

Attention to detail

Education

Bachelor's degree

Tools

MS Office

Job description

The Admin Executive is responsible for ensuring the smooth day-to-day functioning of office operations, maintaining administrative systems, coordinating facility management, and providing support to employees and management.

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Coordinate housekeeping, security, pantry, and maintenance activities.
• Handle office supplies, stationery procurement, and inventory management.
• Maintain vendor relationships and coordinate with external service providers.
• Monitor office assets and ensure proper maintenance and record-keeping.
• Process administrative bills, invoices, and payment requests.
• Coordinate travel bookings, hotel reservations, and transportation arrangements.
• Support employee onboarding with workspace and administrative requirements.
• Ensure compliance with office policies, health, safety, and workplace standards.
• Maintain administrative records, contracts, and documentation.
• Organize company events, meetings, and employee engagement activities.
• Address employee administrative queries and support requirements.

Required Skills

• Strong organizational and coordination skills.
• Good communication and interpersonal abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Vendor and facility management skills.
• Problem-solving and multitasking abilities.
• Attention to detail and documentation skills.

Qualifications

• Bachelor's degree in any discipline.
• 2–4 years of experience in Administration, Facilities, or Office Management.
• Experience in vendor management and office operations preferred.

Key Performance Indicators (KPIs)

• Timely resolution of administrative requests.
• Effective vendor and facility management.
• Cost optimization and budget adherence.
• Office maintenance and employee satisfaction.
• Accuracy of administrative records and documentation.