Administration Management Specialist

Confidential; Pune; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Confidential in Pune seeks an experienced Administration Manager to oversee office operations, facility management, and administrative services, ensuring efficient, cost-effective operations and high workplace standards.

The role leads administrative, facility, and helpdesk teams, drives budgeting and vendor management, ensures compliance and safety, and coordinates with business teams on relocations, events, and logistics.

Qualifications

• 15+ years in corporate administration and facilities management.
• Strong knowledge of facility operations, vendor management, and budgeting.
• Leadership experience managing cross-functional teams and escalations.
• Ability to streamline processes and drive improvements.
• Excellent interpersonal, negotiation, and stakeholder management skills.
• Able to manage multiple priorities and adapt to changing needs.

Responsibilities

• Oversee daily facility operations, building maintenance and workplace services.
• Ensure adherence to administrative policies and standardized processes.
• Lead administrative, facility, and helpdesk teams with coaching and productivity.
• Manage service providers and contracts, including SLAs and renewals.
• Support budgeting and cost control of utilities, supplies, and operations.
• Oversee procurement, inventory, and asset management within budgets.
• Ensure compliance with regulations, safety, health, and corporate standards.
• Coordinate with business teams on relocations, events, and logistics.

Skills

Leadership

Communication

Problem-solving

Vendor management

Budgeting

Education

Bachelor's degree in Business Administration or related field

Job description

Job Description – Administration Manager

Location: Pune

Experience: 15+ Years

Position Overview

We are seeking an experienced Administration Manager to oversee office operations, facility management, and administrative services, ensuring efficient, cost-effective operations and high workplace standards.

Key Responsibilities

• Facility Management: Oversee daily facility operations, building maintenance, workplace services, space management, renovations, events, and environmental initiatives.
• Policy & Process Implementation: Ensure adherence to administrative policies, standardized processes, and continuous operational improvements.
• Team Management: Lead administrative, facility, and helpdesk teams, ensuring effective performance, coaching, and productivity.
• Vendor Management: Manage service providers for security, housekeeping, catering, maintenance, and equipment, including SLAs, performance reviews, and contract renewals.
• Budget & Cost Control: Support annual budgeting, monitor administrative expenses, and optimize utility, supply, and operational costs.
• Procurement & Inventory: Oversee procurement, office supplies, asset management, and inventory controls within approved budgets.
• Compliance & Safety: Ensure compliance with statutory regulations, workplace safety, health, hygiene, and corporate standards.
• Internal Coordination: Coordinate with business teams on office relocations, events, logistics, and administrative requirements.

Key Requirements & Qualification"s

• Experience: 15+ years in corporate administration and facilities management, including 3–5 years in a managerial role, preferably in IT/ITeS/FinTech.
• Domain Expertise: Strong knowledge of facility operations, vendor management, office logistics, compliance, and budgeting.
• Leadership: Proven experience managing cross-functional support teams and resolving operational escalations.
• Problem-Solving: Ability to streamline processes, identify operational gaps, and drive improvements.
• Communication: Strong interpersonal, negotiation, and stakeholder management skills.
• Adaptability: Ability to manage multiple priorities, operational emergencies, and changing business needs.

Education

Bachelor’s degree in Business Administration, Management, or a related field. MBA/Master’s degree or certifications such as IFMA/PMP will be an added advantage.